Project Coordinator

W-Industries is an energy service company that specializes in Automation Solutions, I&E Construction Services, Power Generation and Packaged Equipment for the Energy and Industrial markets. Our expertise encompasses the full spectrum of system technologies from pneumatic - hydraulic control systems to state-of-the-art programmable solutions to chemical injection systems, and everything in-between.

The Primary Role of this position is to work with Project Managers to provide support with daily activities during different phases of the project, including but not limited to open and close projects on the system of records, maintaining the Project TaskList, updating the Project Schedule, providing support with Project Costing/Forecasting, Material Purchasing, Projects updates and provide support during the bidding process. The role requires continuous interaction between the Project Team and the PM while also being responsible for gathering information to prepare reports for Project’s Stakeholders.

• Work with the PMO Support team to open and close projects in the system of records.
• Analyze work with PM and Engineers to review and update project schedules.
• Work with PM and Engineers to ensure the Project Task List is updated throughout the execution of the project.
• Gather information and analyze project revenue, cost, and profitability, including material and labor costs against project quote.
• Work with PM, Engineers, and Major Stakeholders to complete the final MDR of the projects.
• Provide support to update the project’s system of records.
• Schedule internal and external project meetings and project design reviews between design, manufacturing, production engineering, and sales and customer.
• Provide support during the bidding phase of projects.
• Provide support managing part order projects.
• Other relevant duties as assigned by the manager.

Required Skills & Competencies

• Proficient with Microsoft Office Suite, Microsoft Teams, Outlook.
• Exceptional time management and prioritization abilities.
• Ability to work under pressure, multi-task, and meet tight deadlines.
• Must exhibit a professional telephone and personal demeanor.
• Analytical skills to review project data and reports.
• Must demonstrate verbal and written communication skills in English.
• Strong organizational skills and attention to detail.
• Ability to work with confidential information.
• Ability to work with staff at all levels in the company.
• Demonstrated ability to work independently and in a team environment.
• Exceptional verbal and written communication skills, with the capacity to convey complex information clearly and concisely to diverse audiences.
• Problem-Solving Mindset: Strong analytical and problem-solving abilities, with a proactive approach identifying challenges, analyzing root causes, and implementing effective solutions to mitigate risks.
• Organization and Attention to Detail: Meticulous attention to detail coupled with excellent organizational skills, ensuring accuracy and thoroughness in documentation.

Education & Experience

• 2 - 3 years of project coordinating experience in Manufacturing or a related industry.
• High School Degree required; Bachelor’s degree preferred.
• PMP, CAPM, CA-PMO or CB-PMO certifications are a plus.

Physical Requirements

• Prolonged periods of sitting or standing at a desk.
• Continuously requires vision, hearing, twisting, and talking.
• Some lifting (up to 30 lbs.). Long hours on computer keyboard.

Offered Benefits

• 401(k)
• Medical, dental, and vision insurance
• Basic Life, AD&D, Short and Long term Disability insurance
• Voluntary benefits
• FSA and HSA
• PTO

W-Industries is an Equal Opportunity Employer. We ensure that no applicant for employment or employee is denied an equal opportunity based on race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.

W-Industries is a participant of E-Verify. E-Verify is an Internet-based system that compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.