Project Coordinator

As a Project Coordinator, your main responsibility is to work closely with Project Managers to generate, maintain, track, and distribute project documentation. Your ability to be self-motivated, detailed, and adaptable will lend you to be successful within this role. 

Responsibilities/Duties:

Project Coordinators ordinarily work with 2-4 Project Managers on various projects at one time

• Facilitate submittals, RFIs, subcontracts, and change orders as needed 
• Managing record documentation, including saving and cataloging project paperwork, emailing contracts, uploading submittals, requesting and assembling closeout documents, etc. 
• Maintain project logs of submittals, RFIs, subcontracts, and change orders
• Manage project contact directory of subcontractors and teams
• Track executed subcontractor contracts and review markups for PM approvals 
• Assemble superintendent start-up paperwork for use on project site 
• Ensure that Subcontractors return signed subcontracts in a timely manner, contacting delinquent Subcontractors to request agreements or Certificates of Insurance 
• Assist with permits as needed
• Create municipal binders required for inspections 
• Set up and maintain project folders in Procore and on the company server 
• Collect project closeout documents from subcontractors and create Operation and Maintenance Manuals upon project completion
• Schedule meetings as requested
• Assist with invitation to bid tasks as needed 
• Attend meetings and trainings as assigned
• Complete special projects as assigned

• 2+ years of Project Coordination experience in a Construction Project Management setting
• Associate or Bachelor’s degree in Construction Management, Project Management, or Business Administration is preferred, but not required. Equivalent experience will be considered. 
• Basic understanding of construction plan and specification format and CSI codes
• Excellent analytical and problem-solving abilities 
• Exceptional written and verbal communication skills
• High level of confidentiality and professionalism when interacting with Owners/Clients
• Intermediate level understanding of Microsoft Office, Procore, and other PM software 
• Ability to build and maintain strong working relationships
• Ability to effectively manage time, multi-task, and pay close attention to details
• Self-motivated professional with the ability to work independently and as part of a team
• Regularly required to move, sit, and bend for various hours throughout the day 
• Reliable transportation