Project Manager

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

The Project Manager provides project coordination and administrative support to the Chief of Staff and Chancellor’s Office, helping advance high-priority institutional initiatives and executive priorities. This position coordinates projects from planning through completion, develops timelines and tracks deliverables, monitors decisions and follow-up actions, and helps ensure effective communication and accountability across university leaders, governance groups, community partners, and other stakeholders.

This position also provides high-level administrative and event support, including preparing agendas, presentations, correspondence, reports, and meeting materials; coordinating schedules and meetings; and maintaining organized project and institutional records. The Project Manager coordinates CALCI Advisory Board meetings, communications, materials, events, and logistics and supports Executive Council, University Cabinet, strategic-plan initiatives, executive searches, major university events, and special assignments. The position regularly works with sensitive and confidential information and exercises discretion in handling institutional matters.

Hybrid remote work may be available after the successful completion of the initial training period. Please note that the remote work policy is subject to change at the discretion of the school or university.

Universities of Wisconsin also offers an extremely competitive benefits package for 2026 that includes:

• Health plans, currently starting at $45 per month.
• 176 hours of vacation per year (prorated for start date).
• 36 hours of personal holiday, and 9 legal holidays (prorated for start date).
• 176 Hours of sick leave for first 18 months. After this period, employees can earn up to 96 hours per fiscal year. Accumulates without limit and does not expire.
• Paid parental leave after six months of continuous employment.
• Wisconsin Retirement System (pension) with 7.2% employer contribution for 2026.

All employment benefits are subject to change. A full list of current benefits and eligibility requirements can be found on our website.

Key Job Responsibilities:

• Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues

• Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service

• Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones

• Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met

• Prepares regular reports to communicate the status of the project within and beyond the project team

Department:

Executive Affairs and Chief of Staff

Compensation:

Starting at $68,500 and commensurate with experience

Required Qualifications:

• Bachelor's degree from an accredited institution
• Professional experience in project management, executive support, administrative operations, or a related area.
• Demonstrated ability to manage multiple projects, priorities, and deadlines.
• Strong written, verbal, organizational, and interpersonal communication skills.
• Experience preparing professional correspondence, reports, presentations, and meeting materials.
• Ability to exercise sound judgment, maintain confidentiality, and work effectively with senior leaders and diverse stakeholders, as evidenced through professional, academic, volunteer, or other relevant experience.
• Proficiency with Microsoft Office and collaborative technology.

Preferred Qualifications:

• Experience working in higher education, government, a nonprofit organization, or another complex organization.
• Experience supporting an executive office, governing board, advisory board, or senior leadership team.
• Experience coordinating institution-wide projects, executive meetings, or major events.
• Knowledge of project-management methods and tools.
• Project-management certification or related professional development.
• Experience with Microsoft Teams, SharePoint, Workday, or similar enterprise systems.
  
  

How to Apply:

Applicants must submit the following documents using the online application:

• Resume
• Cover Letter

*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.  

Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them.

To Ensure Consideration: Applications received by the end of the day on October 18th, 2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Contact Information:
For questions regarding your application and additional options to apply, contact Human Resources at [email protected] or 920-424-1166

Work Authorization
Unless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization

Legal Notices:

Reasonable Accommodations

UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 920-424-1166. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of "final candidates" and/or the identity of the appointed applicant must be revealed upon request.   

CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.   

Annual Security and Fire Safety Report (Clery Act)

For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see https://uwosh.edu/police/, or call UWO Police Department, at (920) 424-1212 for a paper copy. 

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.