Proposal Contracts Manager

About Us

The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, The Freeman Company's insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The Proposal Contracts Manager is responsible for leading mid to high complexity proposal efforts across multiple Lines of Business (LOBs). This role partners closely with opportunity owners and cross functional proposal contributors to develop persuasive semi-custom and templatized proposals, scopes of work (SOWs), master service agreements (MSAs), and presentation materials. The Proposal Contracts Manager demonstrates strong operational understanding, exceptional project ownership, and a high degree of independence while ensuring all deliverables meet organizational standards and strategic objectives.

 
This position will support our Proposals team under our Growth (Sales) group. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show site 2-3 days per week. The ideal candidate will be based out of any of the following locations:
•    Dallas, TX
•    Orlando, FL

Essential Duties & Responsibilities

•    Create high-quality proposal, SOWs, MSAs, and presentations tailored to client needs.
•    Ensure all materials accurately showcase Freeman’s capabilities and solutions and determine appropriate customization levels through collaboration and strategic thinking.
•    Collaborate with sales and cross-functional teams, including designers and writers as needed.
•    Adhere to all contract requirements, working closely with Legal team and Contracts Clearinghouse on SOWs and MSAs as needed.
•    Facilitate clear communication, objectives, and schedules among contributors.
•    Provide direction and feedback to maintain accuracy and consistency in content.
•    Manage project documentation and assets using MS Teams, Box, and Workfront.
•    Track and report proposal progress to ensure timely updates and project closure.

Education & Experience

•    Bachelor’s degree preferred, High School Diploma or Equivalent with relevant work experience required.
•    2-3 years’ experience working in proposals, a creative agency, corporate marketing team or similar environment in applicable areas of business development, strategic planning, and operations.
•    Ability to manage multiple proposal efforts simultaneously, maintaining ownership of all associated timelines and project deliverables.
•    Proactively facilitate schedules and meetings to ensure all components are completed on time.
•    Demonstrate strong attention to detail while balancing competing priorities.
•    Maintain a strong understanding of Freeman’s services, key LOBs, and core Creative functions.
•    Proficient in Microsoft 365, MS Teams/video conferencing tools, Box, and Workfront.
•    Comfortable navigating shared drives, reviewing design assets, and collaborating digitally with distributed teams.
•    Advanced MS PowerPoint proficiency preferred. 
•    Proven experience in proposal management, contract development, or related fields.
•    Demonstrated ability to manage proposal workflows and deliverables with minimal oversight.
•    Strong organizational, written, and verbal communication skills.
•    Experience with Freeman’s services, customer types, and creative workflows strongly preferred.

Travel Requirements

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially.  These are a handful of the types of programs and benefits our full-time people may be eligible for.  There may be some variances in specific benefits across regions.

• Medical, Dental, Vision Insurance


• Tuition Reimbursement


• Paid Parental Leave


• Life, Accident and Disability


• Retirement with Company Match


• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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