Proposal Coordinator

We have earned a reputation for leading the industry in turnarounds, specialty welding, construction, pipe fabrication, and maintenance. Backed by a team of talented supervisors and craft professionals, we are prepared to tackle the toughest jobs for clients in the refining, chemical, petrochemical, renewables, and midstream industries.

This role is a critical part of our team, ensuring the efficient development, coordination, and submission of proposals while supporting our commitment to excellence and competitive positioning. This role works closely with commercial, estimating, and operations teams and plays a key part in supporting business development efforts by ensuring high-quality, timely proposal submissions.

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• Serve as the primary contact and tracker within the organization for proposal deliverables, working with estimating, operations, and internal stakeholders to ensure all required inputs are received, reviewed, and submitted on time
• Organize and maintain proposal documentation, ensuring accuracy, consistency, and professional presentation
• Collaborate with estimating, operations, and commercial teams to gather scope, pricing, and supporting information
• Review RFP requirements and ensure all submission criteria and deadlines are met
• Assist in developing and standardizing proposal templates, content, and formatting
• Support preparation of technical responses, qualifications packages, and client-facing materials
• Maintain proposal records and assist with post-submission follow-up as needed

• Provide cross-functional support for commercial efforts, including RFIs, contract notices, and miscellaneous coordination tasks; assist with proposal content development by supporting resumes, project profiles, and organizational charts through coordination and information gathering across internal teams

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#emcor

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