Role Summary:
As Federal Proposal Manager, you will run the engine that turns qualified opportunities into winning, compliant government submissions. You will craft clear, persuasive RFI, RFP, and RFx responses, white papers, and related materials that communicate Filevine's value to federal customers, working across the organization to bring the best of the company into every submission. This role owns the discipline of the proposal — compliance, structure, reviews, and production — while partnering closely with capture, sales, product, and legal to shape win themes and translate complex technical capability into compelling narrative.
Filevine is an AI-native company, and we run an AI-enabled proposal operation. This role requires genuine AI literacy: you will use LLMs and proposal-specific software to accelerate drafting, requirement analysis, compliance-matrix generation, and content reuse — raising both the speed and the quality of what we submit. We are building a small, elite team to attack the federal market, and the proposal function is one of the biggest levers on whether we win at scale.
Responsibilities:
Own proposal development end to end writing, editing, and formatting proposal sections and supporting documents, ensuring clarity, consistency, and alignment with solicitation requirements and Filevine's messaging.
Ensure compliance reviewing solicitations, amendments, and instructions, and building and maintaining compliance matrices so every submission meets government acquisition regulations and requirements.
Run the proposal process developing schedules, outlines, and review gates; managing document version control; and driving the team to on-time, high-quality final production.
Leverage AI throughout the proposal lifecycle using LLMs and proposal-specific software to accelerate requirement shredding, first-draft generation, compliance checks, and content reuse — while applying human judgment to ensure accuracy, compliance, and quality.
Lead cross-organizational collaboration working with capture leads, sales, product and engineering SMEs, legal, and contracts to gather inputs, clarify technical concepts, and bring the full strength of Filevine into each response.
Coordinate and facilitate review cycles running color-team reviews (e.g. Pink, Red, Gold) and reconciling feedback into a clean, cohesive final product.
Partner with account executives and capture on win strategy helping identify win themes, discriminators, and value propositions, and integrating them throughout written deliverables.
Build and maintain knowledge management (templates, past performance, boilerplate, and style guides) to improve tool accuracy, proposal speed and quality.
Continuously improve proposal operations refining process, tooling, and AI workflows as the team scales.
Qualifications:
5+ years of experience writing and managing technical proposals or RFx responses for federal customers.
Demonstrated AI literacy and hands-on experience leveraging AI support tools — LLMs and proposal-specific software — to draft, analyze requirements, generate compliance matrices, or manage content, with the judgment to use them well.
Strong command of government proposal structures and acquisition frameworks (RFP, RFQ, RFI, IDIQ, GWAC, and similar).
Exceptional writing and editing skills, with the ability to translate complex technical concepts into clear, persuasive narrative for technical and non-technical audiences.
Experience running compliance matrices, color-team reviews, and full proposal production under tight deadlines.
Proven ability to lead cross-functional teams — capture, sales, SMEs, legal — and reconcile many inputs into one cohesive submission.
Highly organized and detail-oriented, able to manage multiple concurrent deadlines with a project-management mindset.
Familiarity with federal compliance concepts (FAR/DFARS, FedRAMP, security requirements) is a strong plus.
The drive to build and continuously improve an AI-enabled proposal operation at the ground floor of a market we are creating.
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