Proposal Specialist

Proposal Development & Writing

• Drafts and edits proposal sections including resumes, past performance, management approach, technical narratives, and standard content.
• Tailors boilerplate text to align with solicitation requirements and customer needs.
• Conducts research to gather company information, market data, and technical inputs to support proposal narratives.

Compliance & Documentation

• Reviews RFx instructions to ensure content adheres to formatting, organizational, and compliance requirements.
• Assists in creating and maintaining compliance matrices and proposal templates.
• Ensures consistency in style, voice, and terminology across all proposal documents.

Coordination & Collaboration

• Works closely with Proposal Manager, Sales Directors, and Subject Matter Experts to gather required inputs.
• Tracks proposal tasks, deadlines, and document versions throughout the response process.
• Supports coordination of internal reviews and incorporates reviewer feedback.

Production & Formatting

• Prepares final proposal deliverables including formatting, proofreading, graphics placement, and PDF production.
• Assists in preparing electronic and/or physical submissions in accordance with solicitation requirements.
• Maintains content libraries, style guides, and reusable proposal materials.