Pulaski Site Coordinator

Primary Function:

The Site Coordinator is a year-round entry-level management position responsible for overseeing daily

planning, implementation, and evaluation of specific programs for youth between the ages of 5 - 18 at a

specific Club site. Site Coordinators support our three priority outcome areas of Academic Success, Healthy

Lifestyles, and Good Character and Citizenship.

The Site Coordinator provides leadership and supervision to assigned program and volunteer staff. Additional

responsibilities include helping manage member & grant databases, manage Academic Case Studies, filling in

as a Youth Development Coordinator as needed, and taking ownership in fee collection as well as providing

excellent customer service to the parents of the organization.

KEY ROLES (Essential Job Responsibilities)

1. Prepare Youth for Success

• Hold Youth Development Coordinators accountable for administering Club programs and activities that support Youth Development Outcomes


• Ensure that Youth Development Coordinators are implementing day to day programs and activities in accordance with established schedules, standards, and goals.


• Ensure that members of all ages are encouraged to participate in a variety of program areas/ activities, and receive proper instruction and constructive feedback to develop skills in program area(s).

2. Program Implementation

• Uphold accountability standards to ensure that the goals of the organization ensure the health and safety of the members. Ensure site staff understand and effectively communicate said standards.


• Assist with the evaluation of Club programs on a continual basis, which includes tracking outcome metrics; verifying that programs/ activities respond to member needs and addressing their gender and cultural diversity.


• Become familiar with the member management database and assist in processing new membership applications and recording attendance and needed.


• Record and track weekly attendance and tutoring hours into software and/or websites no late than the following Friday.


• Ensure member retention by monitoring the youth who attend and assist Area Director in calling parents of absent members.


• Coordinate with Programs Outcomes Director to ensure programming materials are delivered to sites in a timely manner based on program schedules.

3. Supervision

• Responsible for ensuring proper staffing at site, that staff to child ratio is in line with approved
  organizational standards (1:20), and cutting staff as member numbers decrease throughout the day.
  Demonstrate leadership to ensure proper conduct, safety, and development of members and
  adherence to organizational policies and procedures by all staff members on site. Ensure proper
  documentation of all site incidents in accordance with organizational policy and procedures.


• Allocate and monitor work assigned to program volunteers and staff, providing ongoing feedback and
  regular coaching. Identify and support training and development opportunities for assigned volunteers
  and staff.
  Assist with fee collection as well as proper record keeping and reporting, including activities and events
  conducted, breakdowns of daily participation figures, notable achievements and any problems/issues.


• Ensure productive and effective performance by all program staff and volunteers.
  Ensure sites are staffed appropriately, making adjustments as needed to keep site in expected ratio.

4. Additional Responsibilities

• Update the Area Director on a regular basis of daily interactions with children, parents, and school
  administration. Submit weekly financial reports to registrar to be turned in on fee collection days.


• Check in with Greatness Academy administration daily to check room availability and adjust program
  as necessary during school functions. Keep Area Director informed of any and all concerns of
  administration that need following up.


• Ensure that snacks are secured from BGCSCT location as needed. Maintain accurate records of snacks
  tracking intake/output. Coordinate with appropriate school staff and Area Director as needed in the
  event of snack shortage.

RELATIONSHIPS:
Internal: Maintain close, daily contact with Club staff (professional and volunteer), Club members, and
Area/Unit Director to receive/provide information, discuss issues, explain or interpret guidelines/instructions;
instruct; and advise/counsel.

External: Maintain contact as needed with school administration, parents, and others to assist in resolving
problems in a timely and professional manner.

SKILLS/KNOWLEDGE REQUIRED:

• High School Diploma


• A minimum of 1-3 years' work experience in a Boys & Girls Club or similar organization planning and
  supervising activities based on the developmental needs of young people


• Strong communication skills, both verbal and written


• Group leadership skills, including an understanding of large, small, and team dynamics


• Demonstration of organizational, staff, and project management abilities.


• Have basic understanding of computer skills, including but not limited to, Microsoft Office Suite,
  typing, email, and web applications.

DISCLAIMER:
The information presented indicates the general nature and level of work expected of employees in this
classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties,
responsibilities, qualifications and objectives required of employees assigned to this job.