Purchasing & Merchandising Coordinator

Purpose: The Purchasing & Merchandising Coordinator role is to assist the Purchasing & Merchandising Manager with optimal store presentation, clear promotional execution, and data-driven product management.

Our Ends, as articulated by our Board of Directors are: 

1. An open, inclusive and welcoming marketplace
2. Access to and education about goods and nutritious food that are ecologically sound and responsibly sourced
3. An organization that contributes to a just and resilient local economy
4. An enterprise that engages in sustainable and regenerative environmental practices

The Cooperative Principles are:

•  Open and Voluntary Membership.
•  Democratic Member Control.
•  Members' Economic Participation.
•  Autonomy and Independence. 
•  Education, Training, and Information. 
•  Cooperation Among Cooperatives.
•  Concern for Community

The BFC believes in the ethical values of honesty, openness, social responsibility and caring for others. Cooperative Values are: 

• Self-help
• Self-responsibility
• Democracy
• Equality
• Equity
• Solidarity

Duties & Responsibilities:

Everyday Merchandising

•  Support all departments with following merchandising guidelines set by the Purchasing & Merchandising Manager
•  Keep departments looking full, fresh and well faced throughout the day - fronting and facing, cleanliness, sign quality and shelf-display condition
•  Assist the PMM and Department Managers with department layouts and product placement in every category set to achieve optimal sales volume, aesthetics and shopping behavior.
•  Support Department Managers and staff storewide on merchandising best practices and standards
•  Assist retail teams with upkeep of department fullness, fronting and facing, cleanliness, sign quality and shelf/display conditions.
•  Ensure that all products always have pricing on them, price sticker, shelf tag, or sale sign, per merchandising guidelines set by the PMM
•  Assist with developing future SOPs and other organizational documents for a more efficient, collaborative and enjoyable workflow storewide
•  Ability to use POS system to support all departments including Retail Technology
•  Installing new items and conduct general POS maintenance as required
•  Movement of backstock product and merchandising fixtures to and from offsite location

Category Management & Pricing

•  Using POS data, SPINS, and other tools and publications, work with the PMM to generate reports and identify opportunities in BFC’s product mix, on a regular calendar schedule developed together.
•  Assist PMM with pricing strategy, projects and promotional pricing, according to the guidelines set by the PMM.
•  Flag pricing or margin issues to the PMM and implement corrections
•  Pull and organize a wide range of sales reports as directed
•  Review the Top Sellers Weekly report to stay current on movers across departments
•  Review and measure promotional results with the PMM, comparing current promotional periods to the same period in the prior year as well as adjacent previous periods.
•  Track with PMM the performance and against promotional sales goals set by the PMM (e.g. category-specific share of total store or department sales)

Promotional Merchandising

•  Facilitate detailed communication with Department Managers regarding deadlines and timing for promotional product orders
•  Assist PMM in building planograms for the store on a regular cadence
•  Ensure promotional signage is up and fits guidelines set by the PMM
•  Build and maintain abundant, organized and aesthetically pleasing off-shelf displays
•  Coordinate with Marketing and Community Relations on in-store signage and promotional materials
•  Restock highmoving products and balance promotional inventory between off shelf displays and in-line (aka regular shelf) placement to maintain a consistently full, abundant store wherever possible. 
•  Coordinate with clear communication for strong execution of cross-merchandising displays.

Maintenance and Conditioning: 

• Treat equipment with care and respect. Communicate about any needed repairs or equipment problems to the Manager
• Keep work area neat and organized

Safety:

•  Handle hazardous equipment carefully. Aware of the presence of others when using such equipment.
•  Use proper lifting techniques. Wear appropriate shoes.
•  Mindful of potential hazards to customers and other employees and takes actions to correct hazards.
•  Use ergonomic equipment and best practices

Teamwork:

•  Always conscientious about co-workers and works with the team for department efficiency.
•  Give verbal communication to next shift if necessary 
•  Start work on time, finish work on time.
•  Take breaks when appropriate and come back from break on time.

Accountability:

• Accept responsibility for your actions. Exemplify honesty, integrity and ethics

Required Qualifications:

•  1+ Year of service industry experience, ideally in retail
•  Experience with POS systems
•  Basic proficiency with spreadsheets (Excel/Google sheets) for reports and data tracking
•  Meticulous attention to detail, especially regarding pricing, signage and merchandising
•  -Reliable, punctual and able to work a flexible schedule including nights and weekends
•  Strong written and verbal communication skills for coordinating across departments
•  Ability to work both independently and collaboratively in a team environment

Preferred Qualifications:

•  Experience with category management, merchandising or pricing/margin analysis
•  Familiarity with SPINS or similar retail/category data tools
•  Experience building merchandising planograms and displays
•  Prior experience in a grocery environment
•  Experience training or supporting staff on merchandising standards
•  Basic understanding of cooperative principles and values