Purchasing Assistant

The Vitality Institute's core mission is to help people of all skin types restore their confidence so they can reach their true potential. At the center of the globally recognized Vitality Institute is Marya Khalil, the company CEO. As a teenager, Marya struggled with severe cystic acne. Fortunately, her father Dr. Khalil possessed the medical knowledge required to help her. With Marya as patient zero, the two worked together to formulate a safe and painless remedy for her acne. And in 2001, the professional VI Peel treatment was launched. Then, in March 2020, VI Derm Skin Care line became available to help fight pigment, acne and scarring via an at-home regime.

The Vitality Office is looking for a responsible Purchasing Assistant to support our quickly growing business!! You will be responsible for ordering products to keep our customers happy and in stock. You will also collaborate with our marketing team to procure new exciting packaging and materials. You will maintain positive relationships with Suppliers, Vendors or Wholesalers. You will be the Supply Chain Manager’s right hand, and place orders for products based on current inventory needs while tracking shipments from manufacturing locations and company warehouses. You will also be an integral part of our innovation pipeline and support our Product Development team!

What you’ll Do

• Issue purchase orders to suppliers, distributors and manufacturers, create work orders under the supervision of the Supply Chain Manager
• Follow up with suppliers as needed, tracking orders, and ensuring timely delivery
• Ensure that orders received are accurate
• Liaise with warehouse staff to ensure all products arrive in good condition
• Handle goods throughout the purchasing process
• Work closely with relevant departments to ensure products purchased are in line with the needs of the company
• Researching potential vendors
• Support the Product Development Team
• Update internal databases/spreadsheets with order details (dates, vendors, quantities, pricing
• Keep accurate records of purchases made
• Prepare cost analysis
• Creates new and maintains part numbers in ERP (NetSuite) and issues UPC Codes
• Follows/enforces that everyone adheres to the Standard Operating Procedures (SOP’s), Good Manufacturing Practices (cGMP’s), Standard Safety Practices, and all company policies/procedures
• Completes other projects and tasks as assigned by management

• Experienced in material/component procurement/planning and working as a purchasing assistant or similar role in the industry
• Very Analytical and Great with Numbers!
• Well versed in supply chain procedures
• Familiar with or working in, the manufacturing side of skin care
• Highly Communicative
• Computer Skills - Intermediate to advanced level in MS Office (Outlook, Word, Excel), ERP systems, including reporting tools
• Positive and professional demeanor
• Flexible to travel up to 25% to meet with suppliers, distributors, and manufacturers as required
• Able to lift, carry and move a minimum of 25lbs

All your information will be kept confidential according to EEO guidelines.

Employees of the Vitality Institute are primarily working in our Hollywood, California headquarters. This person will most likely work from the office 3 days a week.