Purchasing Coordinator

POSITION DESCRIPTION

POSITION TITLE: Purchasing Coordinator

REPORTS TO: Purchasing Manager

STATUS: Exempt

LOCATION: Administration

POSITION SUMMARY:

The Purchasing Coordinator position provides support and administers the purchasing policies and functions of Zippy’s Restaurants, Food Solutions International and Napoleon’s Bakery Plant.

ESSENTIAL FUNCTIONS:

1. Aware of the goals and direction of the Company and align all decisions and activities of the Purchasing/Central Ordering department to support that direction and achieve the goals
2. Works with suppliers for the purchase of goods and services for Zippy’s Restaurants (both in Hawaii and Las Vegas), Food Solutions International and Napoleon’s Bakery plant, Las Vegas Commissary and Bakery operation, and support to A Catered Experience
3. Works closely with Zippy’s Operations, FSI Production Manager and Napoleon’s Bakery Manager to resolve quality or delivery issues promptly
4. Monitors high product variances for all divisions and work with management to resolve the discrepancies
5. Acts as a liaison between vendors and departments ensuring delivery and product changes are communicated and problems are resolved promptly  
6. Trains managers to use online ordering system and aids as needed with setting up order guides, count sheets or resolving discrepancies
7. Determines products needed and accurately calculates usage for all products and communicates needs to distributors ensuring availability when needed  
8. Creates new company product information in BOH software and reviews/processes weekly bids in online ordering system, questioning changes and validating prices are correct
9. Maintains Product Contract Forms ensuring all are up to date and provided to distributors

OTHER FUNCTIONS:

1. Communicate and collaborate with other departments to ensure successful implementation of projects or information
2. Consistently seek ways to improve the purchasing processes as well as ways to support the Zippy’s Restaurants, Food Solutions and Napoleon’s Bakery operations

QUALIFICATIONS:

Scheduling: 

• Basically, Monday through Friday, between 7:30am and 5:00pm or more as needed to complete work responsibilities
• Able to work flexible hours (weekends and evenings) if needed
• May be required to work in the operations, if needed, related to ordering and inventory

Physical Ability: 

• Sitting most of the day
• Standing and walking throughout the day
• Reaching/bending frequently
• Good speech and hearing necessary for communicating, talking on the phone, responses with managers and employees
• Sight for performing computer work

Mental Ability:

• Good decision-making skills (uses independent judgment)
• Good assessment skills
• Planning/organizational skills (ability to set long-term or short-term goals, measures, times, and coordinate multiple tasks/activities, prioritize)
• Reading, writing, and oral proficiency in the English language required; ability to write professionally to respond to customers and co-workers 

Pre-Employment Requirements:

• Must pass drug screening test

Environmental Conditions:

• Air-conditioned, office environment

Education: 

•  Minimum High School diploma or GED or equivalent work experience

Experience: 

•  Prior purchasing experience desired but not required

Desired Skills: 

• Effective communication skills (oral and written)
• Good interpersonal skills
• Good attitude and desire to promote and achieve excellent service
• Good problem solving & decision-making skills
• Good planning & organizational skills
• Good with numbers and calculations
• Excellent listening skills; ability to actively listen
• Computer experience with MS365
• Self-development skills (desire & ability to learn)

Desired Attributes: ?

• Supports & displays Core Values - commitment, humble, integrity, passionate, supportive
• Self-motivated
• Action-oriented (exercising initiative to follow up and follow through)
• Detail-oriented (must be fully accurate)
• Ability to work under minimal supervision
• Ability to work under pressure to meet deadlines
• Team player

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.