Purchasing Coordinator

Zelh is a fast-growing outsourcing company focused on delivering reliable, high-quality services. We build long-term relationships with our customers, employees, and vendors through personal attention, timely communication, and respect.

About the Role

We are looking for a Purchasing Coordinator to support the purchasing team by following up on open purchase orders, communicating with suppliers, confirming order details, and tracking deliveries. The ideal candidate is organized, detail-oriented, and comfortable working with suppliers and internal teams to ensure materials arrive on time.

Key Responsibilities

• Obtain supplier confirmations for purchase orders.

• Verify quantities, pricing, and delivery dates against purchase orders.

• Update order status, confirmed dates, and shipment details in the ERP system.

• Regularly follow up with suppliers regarding open orders and upcoming deliveries.

• Track shipments and ensure materials are delivered on time.

• Expedite late or urgent orders when required.

• Identify and report delays, shortages, pricing discrepancies, and other order issues.

• Communicate order and delivery updates to Planning, Manufacturing, Receiving, and Quality teams.

• Maintain open-order reports, supplier records, and purchasing documentation.

• Support receiving activities and invoice discrepancy resolution.

• Complete other purchasing-related tasks as assigned.

Requirements

• 2+ years of experience in purchasing, order management, supply chain, procurement, or customer service.

• Strong attention to detail and excellent organizational skills.

• Strong follow-up and communication skills.

• Experience working with an ERP system is preferred.

• Working knowledge of Microsoft Excel.

• Ability to manage multiple orders and priorities in a timely manner.

• Associate degree or equivalent relevant experience is preferred.

• Experience in dietary supplements, food, pharmaceutical, or regulated manufacturing is a plus.

What We Offer

• Competitive salary in USD.

• Working schedule: 8-5pm EST.

• Competitive Salary in USD.

• 10 business days of paid time off, 15 - after 2 years, 7 days of Public Holidays, 3 sick leaves.

• Equipment provided.