Purchasing Coordinator

SUMMARY

Under minimal supervision, performs all duties related to purchase order entry and post-entry supply chain tracking. Interacts with suppliers, both foreign and domestic, to maintain pricing and delivery scheduling. Interacts with internal personnel as a liaison between supply orders and demand orders.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following, however, other duties may apply.)

• Precise entry, proofing, maintenance and submission of purchase orders based on customer demand, Material Requirements Planning and management direction.


• Accurately analyze data based on forecast and history to maintain accurate inventory levels.


• Accurate entry, proofing and maintenance of supplier container shipments.


• Maintain a superior level of accuracy while creating and verifying purchase order information, including proper product costing, shipping instructions, etc.


• Coordinate order status report submissions from supplier. Resolve changes and discrepancies and update purchase order information accordingly.


• Routine purchase order review and follow-up, and expediting of order information.


• Maintain supplier price lists.


• Review and resolve supplier invoice discrepancies.


• Quote material from a minimum of three different suppliers.


• Attend production meeting and report with purchasing updates to the appropriate personnel on time.


• Report on-time-delivery monthly or as requested for domestic and international suppliers.


• Back up and support Production Scheduler as needed.


• Communicate professionally and courteously directly with suppliers in relation to order processing as required to resolve issues and receive order acknowledgement.


• E-File all order documents and electronically attaches to appropriate system locations per document management system.


• Maintain stock levels of supplies and make maintenance, repair and operating purchases.

QUALIFICATIONS

• To perform this job satisfactorily, an individual must be able to perform each essential duty satisfactorily.


• Knowledge and understanding of the regulations and requirements of operating within a Foreign Trade Zone.


• Must be familiar with analysis and maintenance of MRP systems.


• Communicate honestly, professionally and respectfully with others and demonstrate effective listening skills.


• Excellent organizational and communication skills.


• Strong, ambitious, motivated team player, leadership, interpersonal, time management skills. Strong attention to detail and concern of importance.


• Excellent mechanical and conceptual skills with knowledge base of the manufacturing industry.


• Ability to manage multiple projects with minimum direction.


• Strong computer skills including Microsoft Office Outlook, Excel, etc.

EDUCATION and/or EXPERIENCE

• 3 to 5 years of related experience minimum in purchasing.


• Experience with various metals, alloys, and casting products.


• College Degree preferred; high school diploma required.


• Strong understanding of manufactured/engineered components.