Real Estate Listing Transaction Coordinator

About The Role: 

Arbor Homes is currently looking to hire a Real Estate Listing Transaction Coordinator. The right candidate’s primary responsibility will be to manage the MLS and Realtor strategy for our listings. This includes compiling and preparing all listing information including property descriptions and photography and pulling MLS reports and analyzing data in the MLS to help our sales team. 

Why Arbor? 

Are you looking for a dynamic career in a lively workplace committed to customer service? Arbor is one of the fastest growing new home builders in Indianapolis. We look for team members with enthusiasm and skill to help provide even better experiences and higher-quality homes for our buyers. When it comes to what sets Arbor apart among new home builders in Indianapolis, the first answer is our culture. Rather than chasing profits and cutting corners, our team puts quality and customers first. If you are creative and committed to helping people, you will love working with us! 

What’s In It For You? 

• Base salary + bonus opportunities. 

• Exposure to executive leadership. 

• Opportunity to work with a large regional builder in Indiana, Kentucky, and Ohio. 

• Team outings and company-sponsored volunteer events. 

• 4 weeks of Paid Time Off! 

• Access to health and life insurance, 401(k), paid parental leave, company discounts, etc.  

What Will You Be Doing? 

• Prepare and compile all listing information including property descriptions and photography. 

• Analyze current listings and ways to improve them to increase showings. 

• Identify Realtors for our sales team to contact. 

• Leverage Reverse Prospecting to enable our sales team to increase sales. 

• Prepare real estate forms and documents. 

• Complete a monthly market snapshot report.  

• Perform general administrative tasks such as responding to emails and managing correspondence, data entry, and record keeping. 

• Confirm propriety and appraisal inspections with construction and confirm home inspectors insurance certificate with HR. 

• Coordinate with the online sales team on showings, assisting at open houses, and obtaining feedback.  

• Adhere to critical deadlines when pending and closing listings. 

What Will You Bring? 

• Strong organizational skills with the ability to prioritize tasks effectively. 

• Excellent customer service skills to interact with leadership and community sales managers. 

• Office Skills with 5 years of experience minimum Work, Excel, and Outlook. 

• Attention to detail and accuracy in completing tasks. 

• Prior experience in the real estate industry, transaction coordination, titles, or mortgages preferred. 

• Ability to learn quickly and thoroughly with a high-level of attention to detail and recall. 

• Ability to recognize and adjust to change. 

• Ability to adjust to variety. 

• Ability to manage multiple projects simultaneously while handling challenges and interruptions, all while maintaining focus on big-picture thinking. 

This is subject to change based on needs or if special circumstances should arrive 

Arbor Homes is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. 

Arbor Homes participates in E-Verify