Refrigeration Vessels & Systems (RVS), an EVAPCO company, is seeking a professional and organized Receptionist & Accounts Payable Specialist to join our team.
This position serves as the first point of contact for visitors, employees, customers, and vendors while also supporting our accounts payable and office administration functions. The ideal candidate is friendly, detail-oriented, dependable, and able to manage multiple responsibilities in a fast-paced office environment.
What You'll Do
Front Office & Reception
Answer and direct incoming telephone calls.
Welcome visitors, customers, vendors, and contractors.
Manage visitor sign-in procedures and facility access requirements.
Receive and distribute mail, packages, and deliveries.
Maintain a professional and organized reception area.
Accounts Payable Support
Receive and process vendor invoices.
Review invoices for accuracy and required approvals.
Route invoices through established approval processes.
Maintain vendor records and supporting documentation.
Respond to vendor questions regarding invoice and payment status.
Coordinate with corporate Accounts Payable to resolve invoice issues.
Administrative Support
Order and maintain office supplies.
Scan, file, organize, and maintain business records.
Assist with employee communications and office notices.
Support People Operations and other departments with routine administrative tasks.
Coordinate with service providers and office vendors as needed.
Qualifications
High school diploma or equivalent.
Proficiency with Microsoft Outlook, Word, and Excel.
Strong customer service and communication skills.
Excellent organization and attention to detail.
Ability to manage multiple tasks while maintaining accuracy.
Professional demeanor and commitment to confidentiality.
Preferred
Associate degree in Business, Accounting, Office Administration, or a related field.
Two or more years of experience in reception, administrative support, accounts payable, customer service, or a similar role.
Experience processing invoices or maintaining business records.
Experience with ERP, accounting, or accounts payable software.
What Makes Someone Successful in This Role?
Friendly and professional with visitors, employees, and vendors.
Reliable and dependable with strong attendance.
Comfortable handling confidential information.
Able to work independently while supporting a team environment.
Flexible and able to adjust priorities as business needs change.
Why Join RVS?
RVS is a leading manufacturer of pressure vessels and packaged systems serving the industrial refrigeration and process industries. As part of EVAPCO, an employee-owned company, you'll be joining a stable organization that values teamwork, continuous improvement, and employee development.
Benefits Include
Medical, Dental, and Vision Insurance
Employee Stock Ownership Plan (ESOP)
Profit Sharing Bonus Program
401(k) Retirement Savings Plan
Paid Vacation
Paid Holidays
Paid Sick Leave
Paid Maternity and Paternity Leave
Company-Paid Life Insurance
Long-Term Disability Coverage
Bereavement Leave
Join Our Team
If you enjoy helping people, staying organized, and keeping office operations running smoothly, we'd love to hear from you.
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