Recreation Coordinator - Adult Recreation

RECREATION COORDINATOR - ADULT RECREATION 

Part-time, non-exempt, benefitted, AFSCME represented position

APPLICATION CLOSING DATE:

Open to current Willamalane employees only through 5PM on 8/17/2026

All applications due by 5PM on 8/24/2026

Anticipated start date: 9/14/2026

JOB DESCRIPTION:

General Statement of Duties: Work collaboratively as part of the Community Programs and Services team to plan, coordinate, implement, and evaluate adult recreation programs, events, and community activities from concept through completion. Coordinate program and event logistics, including preparation, on-site operations, participant support, and follow-up. Monitor programs, facilities, and event sites to promote safety, accessibility, and quality programming. Build relationships with participants, partners, instructors, contractors, and community members to help ensure programs and events are welcoming and responsive to community needs. Support the continued growth and improvement of Willamalane adult programs and events. 

Distinguishing Features of the Class: Employees in this classification plan and implement year-round adult programs, services, and events for Willamalane across multiple facilities and parks. Work is performed under the general direction of the Adult Programs and Services Supervisor and is evaluated based on outcomes, goals, feedback from staff, community, contractors, and through direct observation. While this position does not typically include supervisory responsibilities, it may serve as a lead worker, providing direction and guidance to staff, instructors, contractors, volunteers, and community members.

EXAMPLES OF ESSENTIAL DUTIES PERFORMED:

(Illustrative only. Any single position of a class will not necessarily involve all of the duties listed, and many positions will involve duties that are not listed.)

• Lead the planning, coordination, and implementation of Willamalane adult programs, services, and events, as directed by the Supervisor or Community Programs and Services Manager.


• Plan, coordinate, implement, and evaluate assigned adult recreation programs, classes, workshops, social activities, and events. 


• Identify community interests and needs through participant feedback, program evaluations, attendance data, staff observations, and community feedback. Use this information to recommend and implement program improvements. 


• Assist with the planning and operations for adult programs, services, and events, including planning, setup, on-site coordination, teardown, and follow-up tasks.


• Contribute to the development of new event enhancements, such as décor, activities, crafts, interactive elements, and thematic additions to programs, events, activities, and enhancements that respond to community interests and support department goals. 


• Assist with developing programming, timelines, and operational workflows for registration process including utilizing registration software for program development and registration of events and programs. 


• Provide on-site event support as scheduled to ensure smooth operations, staff coverage, and adherence to established event plans.


• Assist in facility and site inspections before, during, and after adult programs, services, and events to ensure readiness, safety, and compliance with Willamalane standards.


• Provide lead worker support to assigned part-time staff, volunteers, instructors, and contractors, including training, scheduling, and task delegation as directed by the Adult Programs and Services Supervisor or Community Programs and Services Manager.


• Coordinate and schedule the use of Willamalane event-specific equipment for internal use. 


• Drive District vehicles to transport supplies, equipment, and materials required for adult programs and events.


• Recruit, schedule, and coordinate instructors, contractors, performers, artists, vendors, and community partners as assigned. Support completion of agreements, required documentation, and established department processes. 


• Coordinate with the Communications and Marketing Department to support adult programming and event marketing, communication, and promotional needs. Submit requests for support in a timely manner, following brand guidelines, and ensuring processes are followed correctly.


• Maintain records, reports, usage statistics, and required documentation related to adult programs and events. 


• Order, inventory, and track supplies and materials for adult programs and events and community partnerships within authorized spending limits.


• Build and maintain positive relationships with participants, instructors, partners, community organizations, and other departments to support successful programs and events. 


• Contribute to department planning, team meetings, shared projects, and cross-program support. Communicate project status, challenges, and resource needs in a timely manner. 


• Provide post-programming and event feedback and assist with documentation required for follow-up.


• Provide consistent, professional customer service to staff, instructors, contractors, volunteers, partners, and community members.


• Work a flexible schedule, including evenings, weekends, and holidays, based on event needs.


• Perform other job-related duties or tasks as assigned and required.
  

DESIRABLE QUALIFICATIONS:

Knowledge: Facilitative program development; knowledge of program planning, organizing, and implementation; familiarity with planning special events and special projects; problem-solving skills; human relations skills and public speaking.

Skills: Proficient technological skills including; MS Office, Google Drive, database management and the ability to learn new technology.

Abilities: Communicate effectively with all ages; work independently with accountability; excellent written and verbal communication skills, establish and maintain satisfactory work relationships with staff, volunteers, participants, community groups, and the public; represent the District in a professional manner within the community. Attention to detail; ability to speak with ease publicly to groups of all ages and sizes; ability to work a variety of shifts, length of shifts and days of the week as event/program requires. Manage multiple programs, adult programs and events, priorities, and deadlines; collect and use feedback and data to evaluate services; exercise sound judgment; adapt to changing operational needs. 

Physical Demands Of The Position: While performing the duties of this position, the employee is frequently required to stand, walk, bend, kneel, stoop, and reach for or manipulate objects. The employee will be on their feet and mobile for the majority of the workday and must be able to stand for extended periods of time (4–12 hours per shift). This position requires the ability to lift, carry, and move materials weighing up to 65 pounds as part of event setup and takedown. Items may include, but are not limited to, canopies, tables, chairs, benches, sound equipment, supply totes, and barricades. Work is performed in both indoor and outdoor environments. Depending on the event, the employee may be required to work outdoors for the duration of a shift, including in adverse weather conditions. Noise levels vary by event and may range from low to high; some tasks may require the use of hearing protection. Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Reasonable accommodation decisions are made on an individual basis and depend on the specific job requirements, the limitations related to the disability, and the ability of the hiring department to accommodate those limitations. 

Minimum Experience And Training: Associate degree or two years of experience in adult programs and events or customer service required.

Preferred Experience and Training:
Associate degree or two years of experience in adult programs and events or customer service required.

Personal Protective Equipment: Nitrile gloves for the administration of First Aid. Eye and ear protection as needed. 

Necessary Special Requirements: Possession of or ability to obtain current First Aid and CPR/AED certificates, Oregon Food Handlers Card, and OLCC Servers Permit. Valid Oregon Drivers License required with a safe driving record. Because this job is considered safety sensitive, a drug screen test will be required prior to employment.

Additional Information:

Hours/Shift

Part time (25-39 hrs/wk)

Hours vary depending on programming needs, typical hours are M-F 11am - 6:30pm 

Drug Free Workplace

This job is considered safety sensitive, a drug screen test and ability to pass a criminal background check will be required prior to employment.

Oregon Pay Equity 

Willamalane Park and Recreation District determines starting pay based on the applicant's relevant education, experience and training within the wage and salary range for the position. This process is consistent with Oregon pay equity laws. 

Equal Opportunity Employer

Benefits

• Paid vacation leave upon completion of probationary period, which is the 1st of the month following at least 6 months from hire date. Vacation leave benefits will accrue starting at the date of hire/eligibility and are based on years of service.


• Paid sick leave beginning with date of hire, 1 hour accrual for every 30 hours worked.


• Paid holidays (11 District-recognized holidays/year).  


• Medical and dental, life, and long-term disability insurance, 1st of the month following date of hire.


• Annual cost of living increase (up to 4% as approved by the Board). 


• Merit increase (3%) upon successful completion of probationary period and then annually. 


• Additional $1/hour increase upon successful completion of a Spanish or American Sign Language (ASL) competency test. 
  


• Voluntary deferred compensation and flexible spending programs.


• Discount on selected childcare programs (see Policy Manual for restrictions).


• 25-percent discount on certain recreation programs.


• Free use of pools for lap and play swim for employee and family. 


• Free use of fitness center for employee and family.


• Free Wellness programs for employee.


• Payroll direct deposit is available.