Recruiting Coordinator

Arctiq is a leader in professional IT services and managed services across three core Centers of Excellence: Enterprise Security, Modern Infrastructure and Platform Engineering. Renowned for our ability to architect intelligence, we connect, protect, and transform organizations, empowering them to thrive in today's digital landscape. Arctiq builds on decades of industry expertise and a customer-centric ethos to deliver exceptional value to clients across diverse industries.

We are seeking a detail-oriented and proactive Recruiting Coordinator to support our staffing operations team. This role is ideal for someone with a few years of experience in staffing, recruiting coordination, or operational support who thrives in a fast-paced, high-volume environment.

The Recruiting Coordinator will play a critical role in ensuring smooth execution across candidate submissions, scheduling, systems tracking, and operational processes.

This is a hybrid role requiring two days per week in our Blue Bell, PA office.

Candidate & Submission Support

• Format candidate resumes to align with client-specific standards and expectations


• Prepare candidate submission summaries using recruiter-provided inputs (skills, experience, and cost details)


• Ensure all submissions are polished, accurate, and client-ready


• Maintain consistency and quality across all outbound candidate materials

Scheduling & Coordination

• Coordinate internal technical screenings between subject matter experts (SMEs) and candidates


• Schedule client interviews


• Act as a central point of contact for scheduling-related communication

Systems & Tracking

• Maintain and update CRM opportunities, including:
  
  
  
  • Revenue and cost inputs
  
  
  • Contract documentation uploads
  
  
  • Tagging and overall data hygiene
  
  
  
  


• Manage internal RMS tracking tools, including:
  
  
  
  • Opportunity Tracker: track new opportunities and candidate submissions
  
  
  • Active Tracker: monitor active engagements and associated revenue
  
  
  
  

Operational Support

• Provide administrative coverage during team member PTO or travel


• Support day-to-day operational processes in partnership with leadership


• Help maintain continuity and organization across ongoing business operations

Qualifications

• 1-3 years of experience in staffing, recruiting coordination, operations, or a similar role


• Strong documentation capabilities


• Strong organizational skills with high attention to detail


• Experience working with systems such as CRM and Excel


• Ability to manage multiple priorities and stakeholders simultaneously


• Excellent written and verbal communication skills


• Self-starter with the ability to work independently and proactively