Registrar

DESCRIPTION 

Under the supervision of the School Administration and School Counseling, this individual will be responsible for coordinating and implementing the registration and withdrawal processes.  This individual will also facilitate the retrieval of confidential records and will access, process, and provide data used within, and outside, the Howard County Public School System for a multitude of requirements. 

MINIMUM QUALIFICATIONS 

Applicants must meet all qualifications below to be considered for the vacancy. 

Education: 

• High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please click here.   

Experience: 

• Two years of general office experience of a clerical nature OR an Associate's degree or equivalent may be substituted for the required work experience. 

ESSENTIAL POSITION RESPONSIBILITIES 

The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. 

• Analyzes and interprets data including confidential, legal and time-sensitive material to ensure appropriate action is taken. 

• Produces and maintains accurate documentation of student educational records according to county, state and federal requirements, policies and laws. 

• Coordinates the implementation, registration and withdrawal processes. 

• Coordinates student records/transcripts to colleges/universities admissions officers, other public and private high school registrars and employers. 

• Provides, compiles and prioritizes reports from numerous databases for various groups and departments, to include Federal and State reporting. 

• Provides feedback on software issues or problems that arise in performance of job responsibilities. 

• Maintains accurate records for student transcript transactions. 

• Communicates in a positive and effective manner with staff, students, parents and/or visitors. 

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES 

The below list is a summary of the knowledge, skills, and abilities  for success in this position, not an exhaustive or comprehensive list.  

• Communicates effectively, both orally and in writing, with school administrators, central office personnel, faculty, staff, parents and students. 

• Ability to analyze data/documents; to determine inconsistencies; to resolve data discrepancies and to work independently. 

• Excellent organizational and time management skills. 

• Ability to exercise independent judgment in prioritizing and completing requests from school-based staff, central office staff, parents, students and other institutions. 

• Proficiency with computer technology in the office setting including various work processing, spreadsheet and database software programs. 

• Basic operating knowledge of other office equipment. 

• Oral and written communication to include preparation of correspondence, business English, spelling, punctuation and grammar, and office procedures. 

• Ability to work independently, meet deadlines and perform multiple tasks with attention to detail and minimum supervision. 

• Ability to maintain confidentiality. 

Working Hours 

• The duty day for this position is 7.5 hours which will include a 30-minute unpaid, duty-free lunch period. 

APPLICATION REQUIREMENTS 

Complete applications must be submitted, and once your application has been submitted, you will not be able to add documentation or make any changes. Incomplete applications will not be accepted.  Resumes will not be accepted in lieu of a completed application.  

SELECTION CRITERIA 

Applicants who meet the minimum qualifications will be included in further evaluation. Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience which most closely match the position qualifications and the needs of the school system.  

EMPLOYMENT INFORMATION 

Compensation 

This is an 11-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. This position is salary Grade VIII on the  Secretaries and Assistants Salary Scale Step placement will be in accordance with the salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime.