Registrar (Bilingual Preferred) at Southside Academy Charter School

The Registrar is accountable for the organization and daily functioning of student enrollment management, student data information system, and compliance with People Services requirements. Because of the ongoing duties associated with the Enrollment process and the web-based Student Information System, full-time work hours must be carried throughout the entire year.

• Enrollment Management:

• Maintain, in accordance with state law, student permanent record files, withdrawals, student records requests and re-enrollment information.

• Ensure that the New Student Enrollment process is run in a timely, complete, and accurate manner including:

  • Application entry.

  • Follow-up/correspondence/communication.

  • Lottery preparation and execution.

  • Documentation.

  • Cumulative file updates/maintenance/security.

• Maintain required records in Student Information System to ensure compliance with state, federal, authorizer, and National Heritage Academies’ standards including:

  • Attendance records for all students.

  • Current Parent/Household information.

  • Current Emergency Contact information.

  • Collection and management of required forms.

  • Management of all First Day / Count Day processes and requirements.

• Maintenance of Class Schedules in the Student Information System:

  • Enter and update master schedule.

  • Set up classes.

  • Process student class changes in a timely manner.

• People Services Compliance:

  • Forward pertinent personnel documents to People Services at National Heritage Academies Service Center, and maintain free-flowing communication with People Services and

• Maintain a current and active list of substitute teachers, manage scheduling and the substitute management system, and reconcile the substitute hours.

• Collect volunteer forms for all volunteers and maintain an accurate list for field trips, classroom volunteers and overnight events.

• General

  • Collect HLQ and SRQ forms, alerting school liaisons of any qualifying students.

  • Ensure all parents fill out a Free & Reduced lunch form each year.

     

• Verbal and written communication skills are critical for this role. Manage the proof reading of communication that goes out from the school, create memos, email blasts and newsletters as part of the main office communication.  Front line when families come in for tours or information and must be articulate in verbal skills both in person and on the phone.
  Occasional travel required.

• Possess an Associate’s degree and/or 2-4 years experience in Office Lead or School Administrative position.  

• Spanish Speaking is preferred. 

• Proficient with Microsoft Office products.

• No certificates, licenses, or registrations needed.

• Respond to common inquiries or complaints from parents.  

• Communicate and work effectively with Students, Parents, Principal and Teachers.

• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.  

• Define problems, collect data, establish facts, and draw valid conclusions.  

• Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.