Registrar's Assistant

Job Title:                Registrar’s Assistant 

Job Status:            Part-Time (60%), 12 months

Exempt Status:    Non-Exempt

Department:        Registrar’s Office

Reports to:            Registrar

Job Summary 

TKA is a Christ-centered school grounded in a Biblical worldview, and we are looking for a Registrar’s Assistant who is a follower of Jesus Christ and is dedicated to the school’s Christ-centered mission. The primary responsibility of this position is to assist the Registrar in processing and maintaining academic records and student information associated with registration activities in an institution of secondary education.

Essential Job Functions

Regular Activities

• Student enrollment - information packets, demographic information, immunizations & records
• Class scheduling including entry and review for accuracy, notifying teachers of changes, and collecting & entering recommendations for student placement 
• Providing assistance to the registrar’s office, serving the students, parents and staff 
• Performing general office duties including correspondence, reports, and communications 
• Coordinating work permits, CA Scholarship Federation forms, announcements, records 
• Maintaining the PE Waiver records and database, processing forms, and adding doctor’s notes

Qualifications

Education and Experience

• HS Diploma or Equivalent required
• 2 years of experience, preferably with records management, registration, or a related field
• Special knowledge or experience in the registrar's office, customer service, communications, or records management is preferred 

Skills and Abilities 

• Strong leadership qualities and mentoring skills
• Excellent skills in communicating both orally and in written form 
• Able to work both independently and in a team setting
• Demonstrated ability to lead by example  
• Proficient with Microsoft Office and Google Suite
• Ability to learn new computer software systems

Core Characteristics 

• Commitment to loving and serving Jesus Christ and supporting the school’s mission
• Ability to work under pressure and in a fast-paced environment
• Positive, flexible, resourceful, and solution-oriented
• Able to understand, love, and relate to students
• Must be active in or pursuing community in a local Christian body of believers
• Must have compatible theology in line with TKA's Statement of Faith and Lifestyle Agreement

Working Conditions & Physical Requirements

• Required to use the computer throughout the day
• Work will be performed from the campus
• Will move throughout the campus during the day
• May occasionally have to lift up to 20 pounds
• Work is generally performed, year round, Monday-Friday from 7:30 am to 12:15 pm 
  • The months listed are approximate, and the annual start and end date will be dictated by the school calendar and the department’s needs. 

Salary & Benefits

• TKA offers a comprehensive benefits package that includes medical, dental, and vision insurance. Additionally, TKA  has an HSA and FSA plan, Employee Assistance Program, 403(B) base with matching contributions, basic life insurance, paid time off, and paid professional development.
• Pay Grid:  Admin II
• Pay Grid Range: $22.32 to $26.68
  • Salary is based on a preset pay grid and determined by education and experience; Most candidates enter in the lower to middle range.

Please Note: 

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time; therefore, this job description is subject to change.