Billeting & Travel Coordinator - North Slope, AK

JOB SUMMARY

We are seeking a reliable, detail‑driven Billeting & Travel Coordinator to support daily travel operations at a remote North Slope camp. In this role, you’ll work closely with the Billeting & Travel Support Supervisor to support the ConocoPhillips oilfield with day-to-day Kuparuk billeting and travel support services to/from the north slope.

• Work Location: Remote Camp, North Slope, Alaska


• Rotational Schedule: 2 weeks on/2 weeks off


• Work shifts: 12 hours/day (40 hrs straight time + 44 hrs OT per work week).


• Travel: Flights between Anchorage and the job site are arranged and paid for by the company


• Housing & Meals: Included (free)


• Point of hire: Anchorage, AK

JOB DUTIES

ESSENTIAL TRAVEL FUNCTIONS

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  • Continually process schedule changes for individuals or groups in iLogistics in an accurate and timely manner. Involves creating/canceling or modifying reservations and master rotations.
  
  
  • Create and maintain user profiles that contain confidential information.
  
  
  • Create and manage commercial reservations when ConocoPhillips flights are unavailable.
  
  
  • Monitor daily no-shows and contact the appropriate personnel to cancel/modify reservations as needed.
  
  
  • Answer calls and assist travelers with any reservation information, schedule changes, traveler app setup and instructions, and/or any other travel related questions.
  
  
  • Maintain good working relationships with other departments and personnel across the field.
  
  
  • Perform gate agent duties to include pre/post flight operational procedures, boarding of passengers, and communications with flight attendants/security personnel to ensure accurate flight manifesting.
  
  
  • Product testing and defect identification during travel system updates and revisions.
  
  
  • Maintain detailed change-out notes that convey all relevant information for alternating staff.
  
  
  
  

ESSENTIAL BILLETING FUNCTIONS

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  • Assign both permanent and temporary swing rooms for individuals and groups within the 1,200-bed worksite.
  
  
  • Perform camp audits for room consolidations when necessary.
  
  
  • Maintain continual communication with security staff to verify night shift billeting activity.
  
  
  • Single point of contact for housekeeping staff to answer all questions regarding resident date, shift, and location changes.
  
  
  • Communicate with supervisors and superintendents on room moves, reorganizations, special billeting needs, etc.
  
  
  • Work with the medical clinic to coordinate sick rooms.
  
  
  • Maintain Kuparuk Directory.
  
  
  • Provide Kuparuk camp orientation instruction as needed to direct/contract employees.
  
  
  • Perform end-of-day closeout processes to include resident check-ins, check-outs, and door-tags printing for distribution.
  
  
  • Refresh Power-BI and Spotfire reports for email distribution to management, security, and housekeeping staff.
  
  
  
  

OTHER ESSENTIAL FUNCTIONS

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  • Act to ensure safe and efficient operations, in accordance with organization policies and guidelines with safety as a top priority.
  
  
  • Ability to work a rotational schedule in an office with others.
  
  
  • Willingness to perform other duties as required.
  
  
  • Willingness to work at various locations as required.
  
  
  
  

REQUIRED QUALIFICATIONS

• High school diploma or equivalent


• Strong verbal and written communication skills


• Valid driver’s license


• Ability to type 40 wpm


• 3+ years office/clerical experience


• Proficient in Microsoft Office Suite


• Organized approach to work and ability to remain calm and perform efficiently in a high pressure, fast paced environment


• Quality conscious, attention to detail, and supportive of a preventative culture mindset


• Must be self-disciplined, self-motivated, and have the ability to handle multiple projects simultaneously


• Excellent interpersonal and customer service skills


• Must be a motivated independent contributor but also a confident collaborator


• Reliable access to a smartphone capable of running apps for scheduling,
  timekeeping (clocking in/out), shift communications, and time-off requests


• Must pass pre-employment screening (drug test, criminal background check, and a post-offer fitness for duty test).

WORK ENVIRONMENT AND EXPECTATIONS

• Work is performed indoors in a confined workspace in a remote camp setting for extended periods of time


• Ability to work twelve-hour shifts per day in either day/night shifts as required


• Ability to remain on your feet for long shifts and perform repetitive physical tasks, including walking, bending, kneeling, and lifting.


• Must be comfortable living and working in a remote location with shared housing accommodations and communal facilities


• Teamwork, reliability, and a positive attitude are essential


• Strict adherence to safety, work procedures, and conduct standards

WHAT WE OFFER

• Competitive wages and lots of overtime due to the 12-hour shift schedule


• Benefits: medical, dental & vision; 401(k) with company match, life insurance, and other


• Half a year off! The rotational schedule provides approximately 6 months off each year, offering significant time for rest, travel and personal commitments. Fill-in opportunities are available for employees who want to work extra time.


• Free camp housing & meals while on rotation


• Travel between Anchorage and the job site provided


• Opportunity to work in a unique and team-focused environment

HOW TO APPLY

Interested candidates should apply at www.denaliuniversal.com highlighting any relevant billeting and/or slope travel planning experience. Qualified applicants will be contacted for next steps.

Denali Universal Services (DUS) is an Equal Opportunity Employer.