Billing and Administrative Assistant

Job Type: Part-time

Work location: Remote

We are seeking an experienced Administrative Virtual Assistant to support a growing law firm with billing management through Clio and direct communication with clients. The firm consists of approximately 15 attorneys, and the VA will play a key role in ensuring timely, accurate billing and maintaining excellent client relations.

If you have a background in legal billing, strong organizational skills, and experience managing communications in a fast-paced professional setting, we’d love to hear from you.

Responsibilities:

• Manage and process billing through Clio Manage (time entries, invoices, payments).

• Coordinate billing details and updates with attorneys and clients.

• Track billable hours and ensure accuracy across multiple matters.

• Follow up on overdue invoices and client payments as needed.

• Maintain organized records of client communications and billing histories.

• Support administrative tasks such as document management and scheduling.

• Communicate professionally via email, phone, and client portals.

Requirements:

• Experience using Clio Manage (billing, timekeeping, or client management).

• Prior experience working as a Virtual Assistant in a legal or professional services environment.

• Excellent written and verbal communication skills in English.

• Strong attention to detail and ability to multitask across several clients.

• Professional, reliable, and proactive work ethic.

• Stable internet connection and remote work setup.

Preferred Qualifications:

• Experience supporting multiple attorneys or a law firm.

• Knowledge of general legal billing procedures and terminology.

• Customer service experience or client-facing role background.

Compensation & Benefits:

• $21/hour — W-2 employment

• Medical, dental, and vision coverage

• Paid sick time and employee discounts

• Annual performance bonuses

• 6-month pay review with potential increase based on performance

• Reimbursement of certain expenses

• Professional development and advancement opportunities

• Supportive, inclusive remote work culture

Why Equivity?.

• Comprehensive Benefits: Medical, vision, dental, sick leave, employee discounts, EAP, and expense reimbursements.

• Work Flexibility: Work from home with autonomy and flexibility.

About Equivity:
Equivity provides virtual assistance to clients nationwide, specializing in administrative, marketing, and paralegal support. We work with professionals and firms across diverse industries, offering expert-level support remotely.