Research Grants Coordinator II - Anesthesiology

Summary 

Coordinates the pre-award planning, organization, and preparation, and the post-award administration of various grants assigned to one or more research and/or clinical departments. Interacts with investigators and administrative staff to ensure that grants are in compliance with regulatory, funding agency, and policy requirements. Provides guidance and support to investigators in the identification and development of grant opportunities. 

Primary Responsibilities  

• Work closely with Principal Investigators, Grants and Contracts office, Office of Research, as well as related matrix department relationships to ensure accountability, compliance, and accuracy in grant submissions and grant budgets. 

• Serve as a liaison between faculty, MCW departments, centers and external collaborative constituents regarding the processing of research grants and assist with the resolution of pre and post-award issues. 

• Organize/coordinate research funding activities and communications. 

• Lead in the administrative organization, development of timeline, analysis of required forms and responses of Request for Application (RFA) and/or proposal call for routine and complex grant mechanisms. 

• Verify grant is in compliance with funding source requirements. 

• Develop, implement and maintain comprehensive databases and files related to the grant submissions.  

• Maintain program timeline including tracking deadlines for grant components such as submission deadlines, funding cycles, timelines for annual reports, etc. 

• Identify problems or obstacles in the system/procedures related to administration of the funding proposals/funded proposals and communicate to the appropriate faculty/staff. 

• Coordinate meetings and grant tracking information for large programmatic or multiple PI grant projects. 

• Assist in post award financial management of awards; participate in PI financial management meetings

• Other duties as assigned

Knowledge – Skills – Abilities 

• Knowledge of economics, accounting, documentation, and records management.  

• Data utilization, complex problem solving, critical thinking, resource management, and writing skills.  

Qualifications 

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education:        Bachelor’s degree  

Minimum Required Experience: 5 years 

Physical Requirements 

Work requires occasionally lifting moderate weight materials, standing, or walking continuously. 

Work Environment 

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. 

Sensory Acuity 

Ability to detect and translate speech or other communication . May occasionally require the ability to distinguish colors and perceive relative distances between objects. 

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