Salary Payroll Supervisor

Position Summary: The Payroll Supervisor will work within the Payroll department and will report to the Payroll Manager. They will work closely with the Payroll Manager and the two Payroll Specialist. The Payroll Supervisor will be responsible for assisting in the processing high volume bi-weekly payroll for both domestic and international employees using JD Edwards software. This is an in-house, full-cycle, multi-state, and international payroll position for confidential payroll. This position will be fully in-office. The Payroll Supervisor will communicate with employees both in person, on the phone and electronically. International communication may require availability during off-hours.

Salary Range: $95,000 - $120,000

Principle Responsibilities: 

• Tax compliance, and set up
• Pay period and quarter end tax balancing
• Reporting of Quarterly SUI for all companies Assist with Workers Comp reporting
• Assist with the processing of biweekly multistate confidential payroll for both domestic and overseas payrolls.
• Oversee the set up of all New Hires in Oracle and E1
• Oversee termination process and compliance
• Coordinate with our third-party tax source to ensure compliance with US regulations and overseas tax requirements.
• Assist in the creation of process procedures
• General Employee filing and record keeping
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Ensures compliance with applicable federal, state, and local payroll, wage, and hour laws and best practices.
• Support the month-end closing for all payroll related accounts to ensure quarterly and annual payroll tax returns and other statutory reporting requirements for domestic and international payroll can be processed to meet statutory deadlines.
• Ensure accuracy of employee benefit contributions, fringe benefits, garnishments, and other employee deductions.
• Other duties as assigned by Payroll Manager
• Assist in the Research of payroll issues/discrepancies and process necessary corrections.
• Prepare and maintain accurate records and reports of payroll transactions.
• Receive and respond to payroll and payroll related inquiries from current and former employees.
• Facilitate audits by providing records and documentation to auditors.
• Performs additional duties as assigned.

QUALIFICATIONS 

Education:

• High School Diploma or GED required.
• Associate’s degree in Accounting or equivalent work experience preferred.

Experience:

• At least five (5) years’ working experience with non-union full cycle payroll required.
• In house Payroll Processing experience preferred
• Fundamental Payroll Certification (FPC) preferred.

Position Related Skills:

• Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.
• Working knowledge in JD Edwards or similar ERP One platform preferred.
• Understanding of common payroll systems such as Oracle, ADP, etc.
• Experience processing multi-state and international payroll preferred.
• Ability to work well and maintain a cooperative attitude through high-pressure situations.
• Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
• Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
• Excellent organizational skill with strong attention to detail.
• Ability to work well in a large professional setting. Patience and professionalism are essential.
• Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.

Essential Functions:

• Standing/Walking/Sitting: workday is combination of standing, walking and sitting. 
• Must be able to climb stairs: 5% of day.  
• Hands/Arms: constant use of hands/fingers for mouse/keyboard/computer use.  
• Sight: visual acuity in near, mid and far range vision. Color vision, peripheral vision, depth perception, hand/eye coordination.  
• Hearing: sufficient to hear conversational levels in person and over the telephone. 
• Speech: sufficient to make oneself heard in person, speak in front of groups, and be understood over the telephone.
• Bending/Twisting: minimal.  
• Kneeling/Crouching/Crawling: minimal.  
• Constant mental alertness, accuracy, and attention to detail required.  
• Must be able to work independently, make decisions, and follow through on all assignments.  
• Must use creativity, independent judgment, and organizational and problem-solving skills to determine best method to accomplish desired results.  
• Must be able to plan and organize work.  
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English, interpret construction related documentation and communicate with coworkers.