Scheduler for Imaging Services

GENERAL SUMMARY OF DUTIES:

Well-versed individual, with the ability to liaison between patients, physician offices, and imaging modality offices. Will conduct skillful use of systems, communication, research, assessment and resolution. Responsible for scheduling patient imaging studies, relaying prep information, obtaining pre-authorizations and pre-certifications if required by insurance payer. Proficient in keeping a calm and collective attitude throughout. The Business Services Scheduler will retain and provide essential information to resolve any inaccuracies generated in Piedmont HealthCare patient accounts. Overall, committed to the Mission and Vision of Piedmont HealthCare.

ESSENTIAL FUNCTIONS:

• Schedule imaging studies as assigned by office via work queue list. Inform referring office and patient of prep requirements as needed.
• Provide clear and concise instruction and direction to patient regarding imaging study requirements.
• Provide excellent customer service to patients and physician offices.
• Thorough understanding and compliance with federal and state billing regulations including protected health information.
• Communicate with satellite offices to research and configure activity in patient accounts, such as visits, coding, billing, etc.
• Willingly assist with all customer service related functions to grow business and create positive patient relations.

EDUCATION:

Required: High School Diploma

Preferred: Associates Degree in Business, Finance, Health Information Management, or a related field.

EXPERIENCE:

Minimum 2-year experience in an Imaging Department, Hospital or Physician Office. Experience with Reception, Scheduler, MOA, CMA or RT that is no longer interested in patient facing clinical duties with clear understanding of medical terminology. Professional communicator.

KNOWLEDGE AND SKILL REQUIREMENTS:

• High regard to the Mission and Vision of all Piedmont HealthCare practices, methods and values along with all organizational policies, procedures and systems
• Strong knowledge of the Piedmont HealthCare Compliance Plan including HIPAA regulations and OSHA guidelines/standards
• General knowledge of insurance filing, reimbursement, and coding (CPT/ICD 10 specifically)
• Understand medical terminology and have the ability to read a medical record
• Experienced in using Microsoft Office 365 tools (Word, Excel, Outlook).
• Excellent PC operating skills (keyboard, mouse) with the ability to multi-task using multiple software applications
• Ability to navigate dual monitor work station
• Competent in managing accounts receivable efficiently
• Proactive in planning, organizing, and strategizing
• Excellent communication and writing skills
• Self-reliant in taking initiative and exercising independent judgment
• Enthusiastic in working effectively with staff, patients and physicians
• Ability to adapt and deal courteously with internal and external customers in a fast-paced environment
• Ability to make good judgments in demanding situations
• Ability to react to frequent changes in duties and volume of work
• Ability to listen empathetically
• Ability to logically and accurately organize details
• Ability to manage multiple tasks with ease and efficiency
• Self-starter with a willingness to try new ideas
• Ability to work independently and be result oriented
• Positive, can-do attitude coupled with a sense of urgency
• Effective interpersonal skills, including the ability to promote teamwork
• Strong problem-solving skills
• Broad knowledge of health care business office practices and principles
• Basic math skills and knowledge of general accounting principles
• Maintain confidentiality of sensitive information
• Knowledge of Business Services policies and procedures
• Knowledge of local, state and federal healthcare regulations
• Fast learner, comfortable with communicating clinical information from the medical record to insurance companies to obtain authorization for imaging procedures.
• Positive personality, Team Player for a busy department. Exceptional Customer Service skills.
• Must be a master at multi-tasking, a quick learner with outstanding computer skills, excellent communicator both written and verbal.

ENVIRONMENTAL/WORKING CONDITIONS:

Normal office environment with evening or weekend work upon request.

PHYSICAL/MENTAL DEMANDS:

Requires the ability to lift up to 10 pounds and occasionally lifting and/or carrying articles such as coding books, reams of paper, etc. Requires prolonged sitting, some bending, stooping and stretching. Requires eye/hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires normal range of hearing, speaking voice, and eyesight to prepare and communicate claims, letters, and reports. Requires the ability to discuss sensitive matters with patients, staff members and physicians. The position requires the ability to maintain composure when dealing with difficult people and situations.