Scheduling Coordinator

COMPANY OVERVIEW

Since 1986, Vintage Design has been a premier design and installation subcontractor for residential construction builders throughout California. Vintage Design was acquired by Artisan Design Group in 2019.  Artisan Design Group (ADG), a Lowe’s company, is a leading national provider of interior finishings solutions for homebuilders and property management clients. ADG delivers end-to-end design, procurement and installation services for flooring, cabinets, countertops and a growing portfolio of interior products.  

Founded in 2016, ADG has grown by uniting respected regional operators across the country. Following its 2025 acquisition by Lowe’s Companies, Inc., the company continues to operate as ADG while benefiting from the scale, resources and brand strength of one of the most trusted names in home improvement. Together, they are expanding their capabilities in a highly fragmented market while remaining committed to craftsmanship, service and local expertise that make their teams valued partners nationwide. 

COMPENSATION RANGE

Pay Range: $25.00 to $28.00 per hour
Hours: Monday through Friday, 7:00am-4:00pm with required rest and meal breaks. Full time, non-exempt.

JOB SUMMARY 

The Scheduling Coordinator's principal function is to support the business operations by coordinating the logistics, scheduling, and completion of all installations in an efficient and timely manner. 

ESSENTIAL DUTIES AND RESPONSIBILITIES  

· Coordinate the installations of builder released home sites, including the maintenance of scheduling records, superintendent correspondence, and general oversight of department processes.

· Final processing and coordination of incoming materials for all released home sites, prior to scheduling. This includes balance of daily workload for warehouse personnel, and resolution of delivery issues with various vendors as they arise.

· Dispatch the crew leaders with contracts and diagrams for each job.

· Schedule all released home sites and enter into proprietary system.

· Create daily schedules for all jobs and upload the schedule to our website.

· Maintenance of the Supply Pro program, a builder/supplier communication platform for the scheduling and billing of home sites for various builders. Tasks within the program include digital entry of install dates, verification of pricing for all modules, and digital completion of daily installations to maintain an accurate online record.

· Follow company safety policies and procedures

· Perform other job-related duties as assigned

EDUCATION, EXPERIENCE & QUALIFICATIONS  

Required Qualifications

Ø At least 1 year’s experience in the production homebuilding industry or the construction industry.

Ø High School education or equivalent.

Ø Ability to present and articulate points clearly and effectively. 

Ø Highly organized and able to manage multiple projects and priorities.

Ø Must consistently meet tight deadlines.

Ø Excellent written and verbal communication skills; proactive communication is essential in this role.

Ø Work well in a team environment.

Ø Punctual and reliable attendance.

Ø Computer literate and proficient in MS Office – Excel, Outlook, Word.

Preferred Qualifications (nice-to-haves)

• Bilingual in English and Spanish.

CORE COMPETENCIES 

· Build and maintain professional working relationships

· Communicate clearly and effectively

· Demonstrate accountability and ownership

· Exercise sound judgment and decision-making

· Identify and resolve operational challenges proactively

PHYSICAL DEMANDS

The physical demands described below are representative of those required to successfully perform the essential functions of this position.

• Stationary Position: Ability to remain in a stationary position (sitting or standing) for up to 90% of the workday.
• Mobility: Frequently required to move throughout the office, warehouse, or job site to access materials, equipment, or files.
• Lifting/Carrying: Occasionally lifts and/or moves items weighing up to 10 pounds.
• Manual Dexterity: Frequently operates a computer and other office or production equipment.
• Communication: Ability to effectively communicate and exchange accurate information with customers and team members, including in busy or noisy environments.

WORK ENVIRONMENT

The work environment characteristics described below are representative of those encountered while performing the essential functions of this position.

• Office/Design Center: Professional, climate-controlled office environment with moderate noise levels (e.g., computers, printers, and light foot traffic).

• Warehouse/Facility: May be exposed to non-climate-controlled environments (heat and cold), moving mechanical parts, vibration, and elevated noise levels.

OUR BENEFITS

· Health Insurance (Medical, Prescription, Dental, and Vision)

· Life Insurance

· Paid Holidays and Time Off

· 401(k) Plan with company matching

ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email [email protected]. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.