Secretary, School 12-month

Position Title

Secretary, School 12-month

Custom Job Purpose

This position exists to perform responsible clerical work which also involves a variety of secretarial duties in a school.

Essential Functions of this Job

Compiles and types school reports or other material from copy, rough draft, or general instructions. Types and processes student absentee lists, tardy slips, etc. Types form letters and other routine correspondence based on information from records and files. Prepares reports, narratives, and statistical tabulations.Operates office copy machines. Processes documents requiring various procedural knowledge. Maintains files. Reviews documents for sufficiency, obtains necessary signatures and routes appropriately, maintaining follow-up. Provides information and assistance to students and the general public, in person, electronically or by telephone, applying significant knowledge of school rules, regulations, and procedures. Performs receptionist duties.

Essential Functions of this Job (cont.)

Non-Essential Functions of this Job

Performs other duties as assigned.

Qualifications

Graduation from an accredited high school or completion of GED, clerical, and secretarial office experience, or an equivalent combination of training and experience.

Knowledge, Skills and Abilities

Knowledge of the operation and program of the school. Knowledge of office practices and procedures, grammar, spelling, and business correspondence. Ability to exercise independent judgment. Ability to deal effectively and courteously with students, school personnel, and the general public. Ability to type at a prescribed rate of speed. Bilingual/biliterate preferred.

Work Context

Requires sitting and some standing, walking and moving about to coordinate work. Requires face-to-face discussions and contact with individuals and/or teams. Requires the use of alternative communication systems, such as electronic mail, telephones and computers. Requires coordination of work tasks to establish priorities, set goals and meet deadlines. Requires work with both internal and external contacts, and with the public.

Physical Environment

Requires working indoors in environmentally controlled conditions. Requires sitting for the majority of the day, and the ability to lift, carry, move and/or position objects infrequently weighing up to 20 pounds.

Collective Bargaining Agreement

4 - ESP Union - F1 - 12-mo OSP

Salary Grade

N/A

Pay Grade

SB12

FLSA Status

Non-Exempt

Local Code

9922

EEO5

51

Approval Date

11/13/2012

Date Last Revised