Secretary/Bookkeeper - Chamois, MO

Most Pure Heart of Mary Church in Chamois, MO has an opening for a Secretary/Bookkeeper. This is a part-time position at 16 hours per week. 

All interested persons should complete the application and contact the Executive Director of Human Resources, Cheryl Hertfelder, [email protected], and the Pastor, Fr. David Means, [email protected]. 

Essential Duties & Responsibilities

• Greets visitors to the office in a professional and friendly manner
• Responds to mail, emails, voicemails and telephone calls
• Assists other staff members when time, energy and skill permit
• Maintains accurate records and takes minutes of meetings as directed by pastor
• Serves as secretary to the pastor
• Performs all payroll activities including onboarding employees, employee data maintenance, time & labor, vacation and sick accrual and processes payroll
• Attends parish meetings as required and takes minutes
• Keeps vital statistics for the parish
• Keeps pastor informed of vital concerns within the parish
• Creates a weekly bulletin
• Schedules Eucharistic ministers
• Clips and files all newspaper ads and articles concerning the parish
• Maintains positive relationship with parish council members and other volunteers
• Maintains a reasonable inventory of church supplies
• Handles routine questions about policies
• Preparation of payroll, associated taxes and reports
• Prepare bank deposits and records receipts
• Prepare vouchers, including coding and payment of outstanding invoices
• Reconciles parish, school and cemetery books, if applicable
• Prepares financial statements as requested
• Attends parish finance council meetings, as requested
• Maintains tuition and school accounts, if applicable
• Performs other duties as assigned

Job Qualifications

• Computer and organizational skills
• Intermediate knowledge of Microsoft Word and Microsoft Excel
• 3 – 5 years previous training or experience as a bookkeeper
• Ability to maintain confidentiality
• Intermediate and accurate mathematical skills