Senior Administrative Associate

Agency

Department

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, nine state agencies, and the RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

$16.04 - $25.75 per hour commensurate with experience.

Job Description Summary:

This position will be responsible for providing general assistance to one or more attorneys in the Institutional Compliance section of the Office of General Counsel.

Responsibilities:
- Review incoming correspondence for responses required, deadline dates, scheduling of meetings, etc.
- Prepare standard letters and forms and draft routine correspondence.

- Prepares draft significant matter reports.

- Finalize attorneys' correspondence, legal opinions, contracts, reports and other legal documents.

- Prepare responses to subpoenas.
- Maintain detailed database file on each active file, including all incoming and outgoing correspondence.
- Maintain attorneys' calendar, schedule appointments, and coordinate meetings.
- Coordinate attorneys' travel arrangements, prepare travel and leave forms, and submit expenses for attorneys' reimbursement.
- Answer telephone, direct requests and/or take messages.

- Prepare conference rooms and setup for meetings.

- Greet clients/visitors.
- Other duties as assigned.

Education and Experience:
- High school diploma or equivalent combination of education and experience.
- Six years of related experience.

Knowledge, Skills and Abilities:
- Knowledge of word processing, spreadsheet, database, and presentation applications.
- Interpersonal and communication skills.

- Planning and organization skills.

- Ability to multitask and work cooperatively with others.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.