Senior Associate Accounts Payable

Senior Associate – Accounts Payable

Position Overview

We are seeking a Senior Associate, Accounts Payable to join the Accounting team and take ownership of day-to-day accounts payable, expense management, vendor administration, and related accounting processes across multiple entities. This individual will play a key role in ensuring the accuracy and timeliness of AP transactions, expense reporting, payments, and month-end close activities.

The Senior Associate will partner closely with internal administrative and accounting teams, vendors, and other stakeholders to resolve issues, maintain strong internal controls, and support the overall efficiency of the accounting function.

Key Responsibilities

• Own the daily, weekly, and monthly management of American Express and Concur expense activity, serving as the primary Concur liaison for administrative teams.
• Review and validate expense coding in Concur against the general ledger and oversee the timely upload of expense data into Sage Intacct.
• Analyze Concur activity prior to upload to identify and resolve discrepancies involving project codes, portfolios, receivables, entity-specific P&Ls, and other accounting classifications.
• Review and appropriately allocate non-deductible expenses in accordance with company accounting policies.
• Oversee the electronic filing and retention of Concur expense reports, ensuring receipts, approvals, and supporting documentation are complete and readily available for audit purposes.
• Manage the accounts payable inbox, reviewing, coding, and processing vendor invoices in accordance with established approval policies and internal controls.
• Prepare and execute electronic payments and accurately apply disbursements to open invoices in Sage Intacct to ensure vendor balances are properly cleared.
• Support the month-end close process, including account reconciliations, transaction review, and identification and correction of accounting errors or omissions.
• Manage the preparation and submission of 1099s across all entities and provide support for quarterly CRT and New York Sales Tax filings.
• Review and establish new vendor accounts, ensuring all required tax, banking, and supporting documentation is collected and properly maintained.
• Perform banking callbacks and complete vendor setup processes based on applicable vendor tax classifications and internal control requirements.
• Research and resolve inquiries related to vendor payments, invoice discrepancies, expense activity, and other AP matters, escalating complex issues when appropriate.
• Maintain compliance with company accounting policies, internal controls, and applicable accounting standards.
• Support internal and external audits by providing documentation, maintaining accurate electronic records, and responding to information requests.
• Download and maintain monthly bank statements and ensure accounting and AP documentation is retained in accordance with company policies.
• Identify opportunities to improve AP and expense management processes, strengthen controls, and increase operational efficiency.

Candidate Qualifications

• The ideal candidate will have 5+ years of professional accounting experience, with a strong foundation in accounts payable, general ledger accounting, expense management, and financial systems. The successful candidate will be comfortable taking ownership of processes, working across multiple entities, and operating in a deadline-driven environment.

  Key qualifications include:

• Bachelor’s degree in Accounting, Finance, or a related field required.
• 5+ years of relevant professional accounting experience, with significant experience in accounts payable.
• Hands-on experience with Concur Expenses preferred; experience with a comparable expense management platform will also be considered.
• Strong understanding of debits and credits, chart of accounts, general ledger structures, intercompany accounting, and account reconciliations.
• Proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis.
• Experience with Sage Intacct strongly preferred.
• Experience with electronic payment platforms, ACH/wire processing, and online banking portals.
• Working knowledge of 1099 reporting and sales tax processes preferred.
• Strong attention to detail with the ability to identify discrepancies and independently research and resolve issues.
• Excellent organizational and communication skills with the ability to work effectively across accounting, administrative, and other internal teams.
• Ability to prioritize competing responsibilities, manage multiple deadlines, and maintain accuracy in a fast-paced environment.
• Demonstrated ability to take ownership of responsibilities, exercise sound judgment, and proactively identify process improvements.