Senior Coordinator Construction

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Overview

Creating a better way to live is the purpose that binds AvalonBay associates. We take that purpose seriously and expect you will as well. By focusing on collaboration, innovation, and taking ownership of our choices and actions, we act in ways that focus on creating value for our customers, investors and associates. Your positive, professional, and consistent personal interactions make AvalonBay a great place to work.

The Role

Senior Construction Coordinator

We’re looking for a Senior Construction Coordinator to support our construction team and keep projects moving. This role acts as a key point of coordination across project teams, accounting, and leadership. You’ll own documentation, support project execution, and step in as a resource for other coordinators.

What you’ll do:

• Serve as a go-to resource across construction projects, providing guidance and backup support as needed

• Maintain project documentation including contracts, permits, insurance certificates, warranties, and closeout records

• Ensure all project documentation is accurate, complete, and compliant with company policies and regulatory requirements

• Prepare and manage correspondence, reports, bid packages, meeting materials, and project documentation

• Review invoices and pay applications for accuracy against budgets and contracts; process payments in I-BEAM

• Act as a liaison between vendors, subcontractors, accounting, insurance providers, and internal teams

• Verify insurance and sales tax requirements for subcontractors and vendors

• Support project setup, including budgets, cost codes, and reallocations as needed

• Coordinate project meetings, schedules, and communication across teams

• Track subcontractor and vendor activity to ensure alignment with project timelines and requirements

• Support project closeout processes, including final documentation and records

• Assist with setup of on-site construction offices when needed

• Participate in system pilots and process improvements

What we’re looking for:

• High school diploma required; Bachelor’s degree preferred

• 4–5 years of administrative or project coordination experience (construction preferred)

• Strong organization skills with the ability to manage multiple priorities

• Clear communicator who can work across teams and functions

• Detail-oriented with strong follow-through

• Comfortable with systems, data, and basic financial tracking

How AvalonBay Supports You

Additional Info

AvalonBay is proud to be an equal opportunity employer and is committed to an inclusive and diverse work environment free of discrimination and harassment.  We believe that in order to achieve our purpose of creating a better way to live, we must recruit, develop and retain associates with a wide range of backgrounds, experiences and perspectives and create an environment that encourages all voices to be heard, understood and appreciated. With this we know we can do great things.

AvalonBay makes employment decisions without regard to a person’s race, ethnicity, color, religion, sex, national origin, sexual orientation, gender identity, pregnancy (including childbirth, lactation or related medical conditions), age, physical or mental disability, genetic information (including characteristics or testing), citizenship status, military or veteran status, or any other status protected by the law.

Applications are being accepted on an ongoing basis.

AvalonBay does not require or request that you provide any information that identifies your age, date of birth, or dates of school attendance or graduation.  Please redact this information prior to the submission of your application and/or leave these fields incomplete on your application.

For California residents, if you elect to apply to AvalonBay you accept the AvalonBay California Personnel Privacy Notice (https://www.avaloncommunities.com/california-personnel-privacy-notice/)