Senior Exec. Assistant & Scheduler (10177)

Qualifications for this Career Opportunity

 

• Ability to exercise discretion and maintain confidentiality when handling sensitive, high-profile, politically complex, or operationally sensitive information.

        ·       Ability to analyze requests, identify priorities, distinguish urgent from routine matters, and make sound independent decisions within established protocols.

• Ability to coordinate multiple moving parts, anticipate problems, and adjust quickly while maintaining professionalism and service quality in a high-visibility environment.

• Meet minimum qualifications:

  • High school diploma or equivalent.

  • Five years of directly related administrative support, executive scheduling, office coordination, or closely related experience, preferably in a government, legislative, health care or executive office environment.

  • Other combinations of related education and experience may be considered on a case-by-case basis.

  • Preferred:

    • Experience supporting chief executive officers, elected officials, or comparable leadership in a public-sector or similarly complex organizational setting.

    • Experience with legislative session calendars, high-level meeting coordination, cross-agency scheduling, or executive travel and event logistics.

    • Familiarity with DPHHS structure, programs, and executive office workflows

    • Experience working in environments requiring political awareness, confidentiality, and rapid adjustment to changing priorities.

 

How to Apply

 

To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.

 

• Cover Letter

• Resume

• References

 

Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.

 

Additional Information

 

 

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

 

This position is open until filled with frequent screening of applicants.

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

To be considered for this position you must complete the state application and attach all required documents through the Montana State Careers site at  www.statecareers.mt.gov.

 

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Director’s Office.

 

This position serves as the Senior Executive Assistant and Executive Scheduler to the Director of DPHHS. The position provides senior-level executive scheduling and administrative support in a high-visibility environment and manages complex, frequently shifting, and often high-profile commitments involving the Governor’s Office, Legislature, tribal governments, external stakeholders, agency divisions, and internal executive leadership. The role ensures that the Director’s calendar reflects agency priorities, while also helping ensure each commitment is supported with the information, materials, and coordination needed for executive readiness.

 

This position is part of the Director’s Office administrative support team and operates under the supervision of the Director’s Office Manager. This position serves as the primary scheduling point of contact for the Director and works closely with the Director’s Office Manager, Deputy Director, and other members of the Director’s Office administrative support team to align executive time with legislative, policy, constituent, and operational priorities.

Why Join DPHHS

 

Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

 

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.