Senior Executive Assistant

Job Description

• Prepares reports, memos, letters, agendas, meeting minutes and other documents using relevant computer software.


• Greets visitors and assists them as appropriate.


• Coordinates communications including taking calls, responding to email and interfacing with visitors.


• Manages travel itineraries including making travel and hotel reservations. Compiles necessary travel expenditure documentation for reimbursement.


• Schedules and coordinates meetings and appointments, and maintains accurate calendar.


• Opens, sorts, and distributes mail.


• Uses the automated travel and expense system to process reimbursement requests.


• Maintains an organized filing system of paper and electronic documents.


• Routinely uses ADP for time keeping.


• Participates in special projects.


• Demonstrates and sustains a level of professionalism and strict adherence to confidentiality.


• Transcribes, prepares and distributes minutes as directed

Education Qualifications

• High School Diploma or General Education Degree (GED) with business background plus education equivalent to two years college or business school.

Experience Qualifications

• Minimum of three years' relevant experience in executive assistant position