Senior Program Specialist - Career Technical - SCCCD

Employment Type

Full-Time

Experience Level

Associate

Education

Bachelor's Degree

Annual Salary Range

$78,168.00 - $96,136.00 Annually (based on education and experience)

Primary Job Location

Clovis, CA

The following duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class:

• Provides input in selecting, training and providing day-to-day lead work guidance and direction to other program staff, tutors and student aides; assigns, schedules and monitors work for complete­ness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure mandated deadlines are being met in an optimal manner; provides information and training on work procedures and technical, legal and regulatory require­ments.
• Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the district's mission, goals and values.
• Oversees and participates in the day-to-day operation and service delivery of career and technical training program activities; assists the director or program lead in coordinating training times and locations and in coordinating with instructors and faculty to create course schedules; schedules and facilitates orientations; updates course descriptions and marketing materials, as needed.
• Provides technical assistance and information to students, faculty and staff regarding program eligi­bility, required documentation, processing requirements and fees; explains applications, require­ments and correct procedures for completion of forms, applications and processes and restrictions; reviews completed forms for accuracy and completeness; selects cohort participants, maintains wait lists and performs other programmatic enrollment and registration processes; performs or verifies completion of background checks and firearms clearance; tracks physical agility testing.
• Provides instructional support to instructors/faculty including preparing rosters and grading sheets, ordering materials and supplies, stocking classrooms, and ensuring that validating facilities are available; prepares and issues certificates of completion; submits training certification to certifying agency.
• Acts as a liaison with other departments and with state and federal programs on behalf of the depart­ment/program or a student; assists the director or program lead with scheduling onsite certification and vocational training programs with businesses and public safety agencies.
• Coordinates administrative processes for department hiring for staff and faculty positions including submitting requisitions and preparing hiring paperwork; creates, processes and tracks Instructional Service Agreements; coordinates full- and part-time staff and faculty payroll administrative processes including auditing time logs, calculating sick leave and ensuring conformance to work hour restric­tions; computes and categorizes pay according to departmental/program billing accounts; ensures accurate usage of funding codes and calculates departmental/program billing.
• Organizes, maintains and updates confidential, specialized and technical files, documents and records including department personnel records; creates and maintains electronic and physical filing systems; performs complex and confidential records management; when assigned to the Police or Fire Academy, assists with public agency investigator requests for information following strict policies and proce­dures.
• Creates and maintains spreadsheets and databases; reviews, submits and tracks requests for payments and purchase orders in accordance with district policies and procedures; reviews travel and conference expense forms; calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources; may assist in grant administration.
• Oversees and participates in program tracking and data input and ensures district, state and federal guidelines are met; develops, maintains and audits spreadsheets, databases and reports; utilizes third-party portals and databases to research and track student information; coordinates with other college departments regarding financial aid, tracking student work hours, payments and reimburse­ments.
• Coordinates logistics of the Police or Fire Academy graduations and symposiums, including liaison with event participants, vendors and sponsors; works with other campus departments and facilities; orders food, materials and supplies; trouble­shoots onsite, proactively resolving issues.
• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the district.

EDUCATION AND EXPERIENCE

Graduation from an accredited college or university with a bachelor's degree in a relevant field, and one year of closely related work experience in assigned student services area; or an equivalent combination of training and experience.

LICENSES, CERTIFICATES AND OTHER REQUIREMENTS

Certain assignments may require a California driver's license and the ability to maintain insurability under the district's vehicle insurance program.

For the full job announcement and to submit an application, visit: https://www.schooljobs.com/careers/scccd/jobs/5512458/senior-program-specialist-career-technical?sort=PostingDate%7CDescending&pagetype=jobOpportunitiesJobs

• Healthcare Plan
• Life Insurance
• Wellness Programs
• Retirement Plans
• Paid Time Off