Senior Proposal Coordinator

At Unispace, we are committed to transforming workplaces to meet the diverse needs of today’s dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fueled by strong client partnerships and supported by insightful workplace intelligence and innovative technology.

We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being. Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds.

While our core business revolves around strategizing, designing, and building workplaces for some of the world's leading brands, we understand that our people are our greatest asset. We prioritize their growth and well-being through a comprehensive Employee Value Proposition program that includes rewards and recognition, career development opportunities, and a strong focus on mental and physical well-being.

To further support our team, we embrace flexible working arrangements, including hybrid working options that empower our employees to balance in-office collaboration with remote work flexibility. This approach not only enhances work-life balance but also allows us to harness the full potential of our diverse and talented workforce.

Why you’re here:

As a Senior Proposal Coordinator, you are a strategic partner in driving Unispace’s growth by leading the creation of high-impact, winning proposals. You will own complex and high-value pursuits (RFPs, RFIs, SOWs, sales enablement collateral), translating client needs into compelling narratives that showcase our unique value. In this role you will work closely with the Pursuits Lead, the sales team, and senior stakeholders, acting as a key point of contact to ensure our pursuits strategies are executed flawlessly and align with broader business objectives.

What you’re responsible for:

· Lead the end-to-end process for complex and strategic proposals, RFPs, RFIs, SOWs, ensuring all responses are timely, client-centric, and compliant.

· Serve as the central coordinator for major pursuits efforts, collaborating with business development, technical experts, and leadership to align on win strategies.

· Develop sophisticated and persuasive pursuits narratives that effectively articulate our value proposition and differentiate us from competitors.

· Design and produce high-impact visuals and layouts for proposals and presentations, ensuring a polished and professional look.

· Partner with marketing and regional leaders to create strategic collateral, including in-depth case studies and thought leadership content.

· Maintain and update collateral including project case studies, capability statements, and staff resumes to ensure accuracy and relevance.

How we’ll measure it:

· Successful delivery of high-quality, complex proposals that are compliant, on time, and strategically aligned.

· Demonstrated ability to lead pursuit teams and collaborate effectively with senior stakeholders.

· Positive feedback from leadership and business development on the quality of proposal strategy and execution.

· Measurable improvements in the quality and impact of proposal content and visuals.

· Well-maintained and strategically robust library of marketing and proposal collateral.

You’re skills & experience:

· Bachelor’s degree or equivalent in Marketing, Communications, or related field.

· 5-7 years of relevant experience in the A/E/C industry or professional services environment.

· Proven ability to lead complex proposal efforts and manage multiple high-stakes deadlines in a fast-paced environment.

· Exceptional storytelling and writing skills, with a talent for transforming technical information into persuasive, client-focused narratives.

· Advanced proficiency in Adobe InDesign and the broader Adobe Creative Suite, as well as the Microsoft Office Suite.

· Experience with CRM platforms, such as Salesforce, is highly desirable.

· A keen eye for graphic design and detail, with a commitment to producing high-quality work.

The statements in this job description are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and duties required.

We encourage applicants of all backgrounds to apply, and we are committed to providing reasonable accommodations to individuals with disabilities, allowing them to perform essential job functions as determined on a case-by-case basis.

Inclusion and Diversity Commitment:

At Unispace, we are committed to fostering an inclusive and diverse workplace. We proudly embrace equal opportunity hiring and will evaluate qualified applicants without regard to race, religion, color, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, marital status, medical condition (as defined by state law), physical or mental disability, military service, veteran status, pregnancy, childbirth, and related medical conditions, genetic information, or any other characteristic protected by applicable law.

We are proud that our leadership reflects this commitment, with persons of color, women, neurodiverse and LGBTQ+ individuals playing pivotal roles in shaping the future of our organization. Their unique perspectives and experiences drive innovation and help us create a truly inclusive culture. We are dedicated to ensuring that every voice is heard and that our workplace is a space where diversity is not only celebrated but is integral to our success.