Senior Talent Acquisition Coordinator (ABA Services)

We are seeking a Senior Talent Acquisition Coordinator to join our internal recruiting team!

Institute for Applied Behavior Analysis (IABA) has provided behavioral health services across California for over 40 years. We are a mission-driven organization committed to delivering high-quality Applied Behavior Analysis (ABA) services while building compassionate and efficient workplaces.

Pasadena, CA (On-Site)
Monday – Friday | 8:00 AM – 4:30 PM or 8:30 AM - 5:00 PM
Full-Time | Non-Exempt
$28 – $32 per hour

As we continue expanding, we are seeking a Senior Talent Acquisition Coordinator with strong experience as an ABA Recruiter, Healthcare Recruiter, or Behavioral Health Recruiter to support high-volume hiring and workforce growth.

The Senior Talent Acquisition Coordinator will function as a Full-Cycle Recruiter supporting ABA and healthcare hiring needs across multiple locations. This role partners directly with Clinical Leadership, Operations teams, and HR to drive workforce planning, talent pipeline development, and hiring execution.

This is an ideal opportunity for an experienced Healthcare Recruiter or ABA Recruiter who thrives in fast-paced environments and understands high-volume behavioral health staffing.

Responsibilities

Full-Cycle Recruiting

• Manage full-cycle recruitment: sourcing, screening, interviewing, reference checks, and offer coordination
• Recruit for Healthcare positions such as Direct Support Professionals, Job Coaches, Day Program Supervisors, Behavior Respite Companions and related healthcare roles
• Conduct phone, virtual, and in-person interviews
• Meet or exceed 90% of monthly hiring targets
• Maintain accurate candidate tracking in ATS systems (Workable, Dayforce, ADP preferred)
• Partner with hiring managers on workforce planning and staffing forecasts
• Evaluate and screen resumes, cover letters and reference checks
• Conduct phone, Zoom, and/or in-person interviews
• Provide a shortlist of qualified candidates to hiring managers

Talent Pipeline & Sourcing Strategy

• Source candidates through Indeed, LinkedIn, resume databases, and healthcare job boards
• Build proactive pipelines for ABA, behavioral health, and healthcare positions
• Develop partnerships with colleges, universities, and workforce programs
• Attend career fairs and community hiring events
• Improve sourcing strategies for high-volume recruiting environments

Recruitment Analytics & Operations

• Track time-to-fill, offer acceptance rate, and hiring metrics
• Prepare hiring reports for leadership review
• Analyze recruitment data to improve hiring efficiency
• Maintain compliance with onboarding documentation and employment regulations
• Support employee referral programs
• Source candidates by using databases and social media
• Help the hiring team with recruiting methods and interview questions
• Maintain a complete record of interviews and new hires
• Stay up-to-date with current recruiting methods
• Attend job fairs and careers events

• 3-4+ years of experience as an ABA Recruiter, Healthcare Recruiter, Behavioral Health Recruiter, or Full-Cycle Recruiter
• Proven success in high-volume recruiting environments
• Experience recruiting in Applied Behavior Analysis (ABA), healthcare, behavioral health, or human services
• Strong knowledge of Applicant Tracking Systems (ATS)
• Experience in mentoring or leading a team
• Experience partnering with clinical and operational leadership
• Advanced proficiency in Microsoft Excel and Google Suite
• Excellent communication and organizational skills
• Reliable transportation required
• Ability to prioritize and complete projects within deadline
• Solid knowledge of HR policies and best practice
• Ability to conduct different types of interviews (e.g. structured, competency based and behavioral)
• BSc degree in Human Resources Management, Organizational Psychology or relevant field

• Rate: $28 - $32/hour; Non-Exempt
• Competitive salary commensurate with experience.
• Comprehensive benefits package including health insurance, retirement plans (Medical, dental, vision, 401k)
• Opportunities for career growth and professional development.
• A collaborative and supportive work environment where your contributions are valued.
• Medical insurance
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Holiday pay
• Vision insurance