Shipping and Receiving Supervisor

Position Summary
The Inventory Receiving, Shipping & Accounts Payable Supervisor is responsible for overseeing the daily operations of the receiving, shipping, and accounts payable functions. This position ensures the accurate receipt and inventory recording of incoming goods, the timely and accurate shipment of outbound orders, timely processing of vendor invoices, compliance with company policies, and effective coordination between purchasing, warehouse, and finance departments. The ideal candidate is detail-oriented, organized, and capable of leading a team while maintaining strong vendor, carrier, and internal relationships.

Essential Duties and Responsibilities
• Supervise the daily activities of the Receiving, Shipping, and Accounts Payable departments.
• Oversee the receipt, inspection, and documentation of incoming shipments to ensure accuracy and quality.
• Verify deliveries against purchase orders, packing slips, and receiving documentation.
• Ensure incoming inventory is accurately recorded, labeled, and stored in accordance with inventory control procedures.
• Oversee the picking, packing, labeling, and staging of outbound orders to ensure accuracy and on-time shipment.
• Verify outbound shipments against sales orders, packing lists, and shipping documentation prior to dispatch.
• Coordinate with carriers and freight providers to schedule pickups, track shipments, and resolve transit issues.
• Ensure compliance with carrier, customer, and regulatory shipping requirements, including proper packaging and documentation (e.g., bills of lading, customs paperwork).
• Review, approve, and process vendor invoices for accuracy and timely payment.
• Match purchase orders, receiving documents, and invoices to ensure proper three-way verification.
• Investigate and resolve discrepancies involving shipments, invoices, pricing, quantities, or damaged goods.
• Reconcile vendor statements and maintain accurate accounts payable records.
• Ensure compliance with company policies, accounting procedures, and internal controls.
• Coordinate with purchasing, warehouse, operations, and finance teams to resolve receiving, shipping, and payment issues.
• Monitor payment schedules to ensure vendors are paid according to agreed terms.
• Maintain organized electronic and physical records for receiving, shipping, inventory, and accounts payable transactions.
• Prepare monthly reports on receiving and shipping activities, inventory accuracy, invoice processing, outstanding payables, and departmental performance.
• Train, schedule, coach, and evaluate departmental employees.
• Assist with month-end and year-end closing activities and audits.
• Recommend and implement process improvements to increase efficiency and accuracy.
• Perform other duties as assigned.

Qualifications

Education
• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Accounting, Business Administration, Supply Chain, Finance, or a related field preferred.

Experience
• Minimum of 3–5 years of experience in accounts payable, receiving, shipping, inventory control, or warehouse operations.
• At least 2 years of supervisory or leadership experience preferred.
• Experience using ERP or accounting software.

Required Skills
• Strong knowledge of accounts payable and receiving procedures.
• Working knowledge of shipping, freight, and logistics processes, including carrier coordination and shipping documentation.
• Understanding inventory management and purchasing processes.
• Excellent organizational and time management skills.
• High attention to detail and accuracy.
• Strong leadership, coaching, and team management abilities.
• Effective verbal and written communication skills.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with ERP systems such as SAP, Oracle, Microsoft Dynamics, or similar accounting software.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong analytical and problem-solving skills.

Physical Requirements
• Ability to stand and walk for extended periods within warehouse and office environments.
• Occasionally lift and move items up to 25 pounds.
• Ability to operate standard office equipment and computers.

Work Environment
This position works in both an office and warehouse environment and requires regular interaction with warehouse personnel, vendors, carriers, purchasing staff, and accounting personnel. The role may require occasional overtime during month-end closing or periods of high shipping or receiving volume.

Benefits
• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Professional development opportunities
• Employee assistance program

The Inventory Receiving, Shipping & Accounts Payable Supervisor plays a critical role in maintaining efficient inbound and outbound warehouse operations and ensuring accurate, timely payment of vendor obligations while supporting the organization's financial integrity and operational success.

The above statements describe the general nature and level of work being performed by employees assigned to this classification. All personnel may be required to perform duties outside of their typical responsibilities from time to time, as needed.

VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment. #GC