Shipping/Receiving Clerk

Non-Exempt / Hourly

Job Summary:

The Shipping/Receiving Clerk is responsible for ensuring the accurate and timely shipment and receipt of materials, parts, and finished goods in accordance with company procedures and customer requirements. This position supports warehouse operations by maintaining inventory accuracy, providing documentation, and communicating effectively with internal departments and carriers.

Essential Functions (Duties and Responsibilities)

Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This job description does not constitute a written or implied contract of employment.

Shipping Responsibilities

• Pack product per customer and carrier requirements ensuring damage-free delivery.
• Create and apply correct shipping labels.
• Schedule and prepare shipments for pickup according to carrier schedules.
• Coordinate with Production Control and QA to ensure readiness of finished goods.
• Maintain accurate shipping documentation and records in ERP system.
• Ensure neat and organized shipping area and enforce safety and operational policies.
• File claims for missing, damaged, or short shipments.
• Support other shipping functions as directed.

Receiving Responsibilities

• Receive incoming goods and verify against purchase orders and packing slips.
• Identify, inspect, and report damaged or incorrect shipments.
• Enter receipt data into ERP system in a timely and accurate manner.
• Coordinate with suppliers, QA, and purchasing to resolve issues.
• Organize and store received materials in designated locations.
• Assist with checking in consigned parts.
• Support documentation control (scanning, archiving) and AS9102 traceability.
• Participate in inventory cycle counts and physical inventory.

Education & Qualification

• High School diploma or General Education degree (GED) preferred

Work Experience – Technical knowledge

• Basic understanding of BOMs and drawings.
• Intermediate proficiency in Microsoft Office (Excel, Outlook).
• Familiarity with ERP systems (data entry, transaction processing).
• Ability to operate printers, scanners, and counting machines.
• Must be dependable, organized, and able to meet deadlines.
• Strong verbal and written communication skills.

Preferred Skills

• 1+ years in a shipping/receiving role

Physical Demand

• Ability to sit or stand for long periods
• Ability to lift and carry 50 pounds
• Ability to climb ladders
• Sufficient eyesight to read component codes
• Ability to distinguish colors sufficient to discern component values

Work Environment

• Active warehouse environment. Can be noisy and fast paced. 
• Working with and around people throughout the day.
• Workloads fluctuate, which can be stressful at times
• Overtime may be required at times.

Safety Requirement

• Understand and follow safety procedures within the organization
• Safety glasses required

VIRTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, gender, sexual orientation, gender identity, gender expression, transgender, pregnancy, marital status, national origin, ancestry, citizenship status, age, disability, protected Veteran Status, genetics or any other characteristic protected by applicable federal, state, or local law. VIRTEX is an ITAR compliance employer, every employee must be US citizen or permanent resident (valid green card holder).