Small Group Central Coordinator

Position Summary:

Execute the Small Groups vision and systems established by the Small Groups Pastor, ensuring healthy leader support, smooth administration, and excellent communication for each Small Group cycle.

General Responsibilities:

The Manna Church exists to glorify God by equipping His people to change their world.  As a Manna Church Staff member, you are to assist in this vision by embodying the values and culture of Manna Church, by engaging within the local church, tithing, living a lifestyle consistent with our bylaws, and by modeling SERVE - See and Shape the Future, Engage and Develop Others, Reinvent Continually, Value Results and Relationships, and Embody the Values.

Essential Duties and Responsibilities:

Leadership & Support

• Lead and care for the Small Group Mentor Team.
• Shoulder-tap, equip, and support new and returning Small Group Leaders.
• Maintain consistent communication and pastoral care feedback loops.
• Monitor Small Group health and report to the Small Groups Pastor.

Administration

• Manage registration, renewals, and rosters for each Small Group Cycle.
• Track and report Small Groups data in Rock RMS.
• Maintain organization of the Small Groups Drive.
• Train and assist leaders with my.manna.church.
• Process and track Small Group Lane finances.
• Return all communications within 24 hours (1 business day)
• Ensure time is up to date in Paylocity
  • This includes recording your own hours (if applicable), approving your shifts by the 5th and 20th of each month, and requesting leave in a timely manner

Communication & Marketing

• Collaborate with the Small Groups Pastor and Creative Department on promotions.
• Draft and distribute leader communications and announcements.
• Manage the Small Groups and Growth Track inboxes (24-hour response).
• Collect and submit life-change stories for use in communications.

Events & Training

• Plan and execute site-specific events:
  • Small Group Sunday (3× per year)
  • Leader Huddles (3× per year)
  • Trainings and gatherings as directed
• Coordinate event logistics, communication, and setup.

Reporting & Evaluation

• Collect and analyze feedback, attendance, and survey data each cycle.
• Submit site-level reports to the Small Groups Pastor.
• Track group health, leader engagement, and growth trends.

Resources & Systems

• Maintain accuracy of the Small Group Resource Page and materials.
• Create and update tutorials and leader resources for my.manna.church.
• Support testing and implementation of new systems or tools.

Cross-Lane Collaboration

• Support Growth Track administrative processes at Cliffdale.
• Coordinate with Facilities for room use and upgrades.
• Assist the Small Groups Pastor with special projects and initiatives.

Professional Standards

• Respond to all communication within 24 hours (1 business day).
• Represent the Small Groups lane with professionalism, clarity, and care.

 Required Meetings:

• Staff Chapel 
• All Staff Meetings 
• Small Group Sync Meetings
• Discipleship Lane Meetings
• Staff Mentoring as directed
• Growth Track/Staff

Key software requirements:

• Microsoft Office
• Google Mail/Apps/Docs
• Rock RMS
• Paylocity Employee
• Asana
• Allworx Phone
• Canva
• Loom

 Job Qualifications:A Certification or Degree in a related field such as Ministry Leadership.Spiritual Requirements:

• Regular involvement in Manna Church activities and events.
• Signed acknowledgement of Manna Church’s “Statement of Faith” 
• Signed acknowledgement to policies and procedures as stated in Manna Church’s employee handbook.
• Living out the spiritual principles outlined in the Employee Handbook; participation in a small group; attending worship services; involvement in outreach; following Christ personally and passionately; sexual purity.