(SNE) Administrative Assistant

Primary Purpose

The primary purpose of this position is to ensure the smooth operation of the Human Resources department by providing comprehensive, accurate and timely data management and administrative support. This position will support multiple internal customers by providing specialized knowledge regarding personnel employment and payroll change processes. Will be responsible for maintaining accurate personnel records, managing Human Resources documents, overseeing the applicant post-offer processes for new hourly professional and salary employees and generating reports and presentations based on Human Resources data and analytics. This position will assist in training the Human Resources Assistants and will also act as a point-of-contact for various Human Resources administrative needs.

Major Duties & Responsibilities

Provides assistance to Human Resources Assistants on Oracle HCM actions and assists employees as needed. Audits Oracle HCM data to ensure accuracy. Utilizes the internal purchase order request and payment system as needed. Creates/Runs reports for management as requested. Uses specialized knowledge of payroll change and employment action processes to give guidance to internal customers. Other duties may be assigned as needed.

Creates reports and presentations on Human Resources metrics (i.e., absences, new hires, part-time employees, accrual balances, turnover and absenteeism rates). Utilizes knowledge of Oracle HCM and other platforms to extrapolate information from the data to better support the Human Resources department and internal customers.

Assists with Human Resources projects as needed to include auditing data to identify errors and creating presentations for various customers.

Assists the Complex Human Resources Manager and the Employee Relations Manager as needed regarding the planning and coordination of employee engagement activities.

Qualifications

High School Diploma or (GED) is a minimum standard; however, an Associate degree or Bachelor’s degree is preferred.

2+ years' experience in a comparable role or educational equivalent.

Microsoft Office certification a plus.

Excellent communication skills, both written and verbal.

Time management skills.

Attention to detail.

Analytical skills.

Comfortable with technology.

Ability to work with minimal supervision.

Demonstrated problem solving skills.

Logical reasoning.