Speaker Bureau Coordinator

Company : Calcium+Company

Job Type : Full Time

Philadelphia, Pa

Job Description - Speaker Bureau Coordinator

JOB DESCRIPTION
SPEAKER BUREAU COORDINATOR
VitaminMD
Reports to: Manager, Speaker Bureau

Job Summary

The Speaker Bureau Coordinator has an essential role in managing the planning and execution of speaker programs in the pharmaceutical and healthcare industries. This position ensures seamless coordination between healthcare professionals (HCPs), pharmaceutical representatives, and venues to deliver impactful educational events. The ideal candidate has exceptional organizational skills, strong communication abilities, and the ability to manage multiple projects while adhering to industry compliance standards.

Key Job Responsibilities (Duties may include, but are not limited to all or some of the following)

Coordinate logistics for speaker programs, including live events, virtual sessions, and office-based lectures
Research, select, and confirm venues, ensuring compliance with industry guidelines and client requirements
Communicate with HCP speakers to schedule events, manage travel, and arrange accommodations
Schedule and manage virtual program platforms, including webinar tools and conference lines
Ensure program invitations are accurate and distributed according to business rules
Track attendance, manage budgets, and reconcile expenses for assigned events
Resolve discrepancies and provide support for any program-related issues

Job Qualifications (Skills/Requirements)

Bachelor's degree required
1 year of relevant experience in pharmaceuticals or event planning
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong oral and written communication skills
Team-oriented mindset with a proactive approach to problem-solving
Willingness to go beyond what is described in the job description and be flexible for the team, and ultimately, the work

For U.S. Job Seekers, it is the policy of Ca+Co to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F. 

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Speaker Bureau Coordinator

Job Description - Speaker Bureau Coordinator

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