SPECPS: Specialist-Project Sourcing; (601043)

Primary Purpose: 

To establish and drive procurement plans for assigned Projects, in alignment with key stakeholders and adherence to Procurement, Corporate Policies and Sourcing Strategies. Responsible for driving competitive bidding for Projects pre-Final Investment Decisions, supplier readiness and support of several projects in a dynamic environment. 

Essential Duties & Responsibilities
 

• Supports the early phases of project sourcing activities by coordinating supplier engagement, managing the RFI/RFQ process, and consolidating preliminary cost estimates to support project budgeting. 
• A key link between engineering, project management, and procurement teams, this role ensures that procurement inputs are available on time for project decision-making and budget validation.
• Setup and negotiate NDAs as needed. 
• Coordinate and manage RFI (Request for Information) and RFP (Request for Proposals) activities for new or upcoming projects.
• Collect and consolidate supplier technical and commercial data to support pre-budget estimates and feasibility studies.
• Collaborate with project managers, engineers, and strategic buyers to align sourcing strategies with project requirements and timelines.
• Maintain accurate tracking of supplier responses, lead times, and preliminary costs in support of project planning.
• Prepare summary reports and cost comparisons to support internal decision-making and budgeting.
• Support supplier qualification, pre-selection and on-boarding for upcoming sourcing phases.
• Ensure compliance with procurement policies and documentation standards throughout the pre-purchasing phase.
• Assist in the transition from pre-budget activities to formal sourcing and purchase order stages.
• Support creation and update of the Procurement Plan per project.
• Support procurement execution escalation matters, including presenting and driving decisions from Tallgrass Leadership Team.
• Work closely with suppliers to promote relations and partnerships that optimize their performance and the TCO for Tallgrass.
• Ensure standard terms and conditions and contract templates are maintained and utilized, and Supplier’s offers evaluations are conducted in consideration of legal, risk and contractor assessments.
• Collaborate with Internal Audit in managing compliance with Tallgrass policies and regulatory requirements.
• Track and report key functional metrics for cost analysis, process review and benchmarking. 
• Collaborate professionally and courteously with team members, departments, and external partners to support company objectives.
• Communicate clearly and listen actively in person and by phone. 
• Maintain reliable attendance and consistently high performance. 
• Build and maintain positive relationships with internal and external customers.
• Prioritize personal, employee, public, and company-asset safety.
• Perform other duties as assigned (daily, weekly, monthly, or special projects). 

Minimum requirements:

Education:

• Bachelor’s degree from an accredited institution in, Engineering, or a related discipline.
• A minimum 5 years direct work experience in Technical Categories management (Rotating Equipment, Process Equipment, or static equipment, EPC or Engineering services, or other Oil & Gas related categories) may be considered as a substitute for a degree.
• A minimum 5 years direct work experience in Project management (Oil & Gas or energy infrastructure related projects) may be considered as a substitute for a degree.

Experience/Specific Knowledge:

• A minimum of five (5) years’ active and direct work experience in Project Procurement.
• Solid knowledge of financial terms and principles.
• Must have experience with industry related commodities such as Rotating Equipment, Process Equipment or  Static Equipment, or EPC/Engineering services.
• Must be experienced in negotiating contractual terms conditions and legal clauses.
• Strong proficiency with Microsoft applications (including but not limited to Word, Excel, Outlook and PowerPoint) for the purpose of word processing, spreadsheets and information retrieval.
• Strong reading, listening and analytical skills and logical thought processes, with the ability to identify and resolve complex issues/problems.
• Past experience working on projects from a procurement, project controls, and/or project management perspective preferred
   

Certifications, Licenses & Registrations:

• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers.

Competencies, Skills & Abilities:

• Excellent verbal and written communication; effective with diverse stakeholders at all levels.  
• Work independently, take initiative, and manage tasks, with ability to prioritize to meet strict deadlines with minimal supervision.  
• Understand and meet employer–employee expectations; follow direction, adhere to schedules, and maintain attention to detail.  
• Ability to resolve conflicts and manage divergent set of expectations and priorities from stakeholders.
• Ability to analyze events at the transaction level, and apply sound and consistent resolutions to such events.
• Ability to build reports and correspondence.
• Strong analytical, reasoning, organizational, problem‑solving, and conflict‑resolution skills; apply strategic planning and a continuous‑improvement mindset.  
• Ability to deliver measurable, high-quality performance and perform all essential job functions.  
• Adaptable in fast‑paced environments; change priorities quickly while communicating clearly.  
• Team-oriented and cooperative; maintain confidentiality when appropriate. 
• Customer-service focused: positive attitude, sense of urgency, and a can‑do disposition.  
• Job level and placement commensurate with experience, qualifications, and skill set.

Physical Demands:

All of the physical requirements listed below are those that may be necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimal safety hazards; general office working conditions.
• Must be able to sit for prolonged periods of time.
• The employee is regularly required to use hands to type, touch, handle, or feel. The employee is required to talk and hear. The employee is frequently required to stand and reach with hands and arms. The employee is occasionally required to walk and climb or balance. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Working Conditions:

• Required to carry a mobile phone and be available to respond during working and non-working hours.
• Occasional overnight travel and weekend travel may be required.
• May be required to work nights and weekends, or non-traditional work hours as needed.
• Successful candidate will be required to clear a drug screen and a complete background check, including a credit report, after an offer has been extended and prior to being employed.

Supervisory Responsibility:
No

PREFERRED EDUCATION, EXPERIENCE, CERTIFICATIONS, COMPETENCIES, SKILLS, & ABILITIES:

Above the minimum requirements; not required but advantageous in this position:

• One or more or the following Certifications preferred: C.P.M.; C.P.C.M.; C.S.C.P.; C.P.S.M.; C.P.P.
• Experience using Oracle ERP Cloud software