Sports Program Lead

Our mission and core values are brought to life by our culture. At the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: We are open to all. We are a place where you can belong and become. We are genuine: We value you and embrace your individuality. We are hopeful: We believe in you and your potential to become a catalyst in the world. We are nurturing: We support you in your journey to develop your full potential. We are determined: We are on a relentless quest to make our community stronger, beginning with you.

• Do you have a passion for creating positive sports experiences for youth and adults?
• Are you someone who enjoys building relationships and making a difference in your community?
• This position might be a good fit if you have experience in program coordination, staff or volunteer leadership, and creating a fun and welcoming environment for all participants.

Position Title:  Sports Program Lead
Reports to:  Sports Director 

Department:  Youth & Sports Programs 

Classification: Part-Time, Non-Exempt

Compensation: $15.00-$17.00/hour

POSITION SUMMARY:
The Sports Program Lead is responsible for planning, organizing, and supervising youth and adult sports programs at the YMCA. This role ensures that leagues, clinics, camps, and special events are delivered in a safe, engaging, and high-quality environment that aligns with the YMCA's mission and values.

The Sports Program Lead works closely with staff, volunteers, coaches, officials, participants, and community partners to create positive recreational and competitive experiences for all participants.

ESSENTIAL FUNCTIONS:

• Plan, schedule, and manage assigned seasonal sports leagues, clinics, camps, and special events. 
• Assist the Sports Director with program development and implementation. 
• Develop age-appropriate program structures, practice plans, schedules, and league rules. 
• Coordinate facility and equipment usage to ensure programs run smoothly. 
• Recruit, train, and supervise volunteer coaches, officials, and program staff. 
• Provide guidance and support to volunteers and staff while promoting YMCA values. 
• Conduct staff meetings and assist with training and development opportunities. 
• Foster a positive, inclusive, and safe environment for all participants and families. 
• Address participant and parent questions, concerns, and feedback in a professional and timely manner. 
• Support participant engagement and retention through quality programming and customer service. 
• Maintain accurate program records, registrations, attendance, and participant information. 
• Assist with budgeting, purchasing equipment and supplies, and managing program expenses. 
• Prepare reports and program evaluations for leadership as needed. 
• Ensure compliance with YMCA policies, procedures, and risk management practices. 
• Build and maintain positive relationships with participants, families, schools, and community partners. 
• Support marketing and promotional efforts to increase program awareness and participation. 
• Represent the YMCA in a professional manner at community events and activities. 

QUALIFICATIONS

• High school diploma required; Associate's or Bachelor's degree in Recreation, Sports Management, Education, or a related field preferred. 
• Experience coordinating youth sports, recreation programs, or related activities. 
• Strong organizational, communication, and leadership skills. 
• Ability to supervise staff and volunteers effectively. 
• CPR, First Aid, and other YMCA-required certifications (or ability to obtain upon hire). 
• Ability to work evenings, weekends, and seasonal schedules as required. 

WORKING CONDITIONS

• Ability to stand, walk, and actively participate in sports and recreational activities for extended periods. 
• Ability to lift and move equipment weighing up to 50 pounds. 
• Ability to work both indoors and outdoors in varying weather conditions.

CORE COMPETENCIES

Mission Advancement: Accepts and demonstrates the Y’s vales. Demonstrates a desire to serve others and fulfill community needs. Supports fund-raising.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist developing others.

Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.