Sr. Administrative Assistant

Sr. Administrative Assistant
LMHP Executive Administration

Licking Memorial Health Systems (LMHS) is a leading, non-profit healthcare organization, passionately dedicated to improving the health and well-being of our community.  With a history dating back to 1898, LMHS remains a cornerstone of healthcare excellence, catering to the evolving needs of Licking County. Our cutting-edge facility provides a comprehensive spectrum of patient care services, from life-saving emergency medicine to the comforting embrace of home healthcare, with a unique range of specialized medical services, including cancer, heart health, maternity, and mental wellness.

When you join the LMHS team, you become a vital part of your local community Hospital.  Working at LMHS is not just a job, it is a unique opportunity to directly impact the health and well-being of your friends, family, and neighbors.  You will be providing care in a place in which you are personally connected, where the impact of your work extends beyond the Hospital doors and into the heart of our community.  Our commitment to diversity, equity, and inclusion ensures that every member of our community is served with respect and compassion.  Join us in our mission – dedicated to patient safety, utilizing state-of-the-art technology, and with a passionate team of highly trained and compassionate individuals who strive to improve the health of the community.

Position Summary

Performs administrative and secretarial duties for  Vice-President, Management Staff, and Support Staff of  Licking Memorial Health Professionals Executive Administration.  

Responsibilities

• Field incoming phone calls, take messages, and/or provide responses to incoming calls.


• In the absence of the Administrative Secretary, open and process interoffice mail and U.S. mail.


• Schedule daily, weekly, and monthly meetings on calendar for the Vice President of Physician Practices.


• Assist Physician Recruiter with physician recruiting efforts. 


• Coordinate travel requests and arrangements.


• Update LMHP physician contracts with current changes, if any, and email 60 days prior to Term date of contract


• Schedule Health Professionals (HP) Conference Rooms, as needed.


• Provide general clerical support to the Vice President of Physician Practices (i.e., typing of correspondence including letters and memorandums; filing, copying; and faxing information).


• Prepare and submit departmental payroll for HP Administration employees and gather payroll approval sheets for ED Physicians, Anesthesiologists, Peds Hospitalist extra hours.   


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  Organize monthly meeting of Executive Council: Notices, Agendas, Minutes.

  
  


• Review and update HP portion of LMHS Web site


• Assist with budget process


• Review policies and procedures and send on for approval to VP Physician Practices


• Review ISO forms for Health Professionals Administrative Office, make changes as needed and submit to VP Physician Practices for approval.

Requirements

• Prefer Secretarial Science degree, minimum two-year experience and high school graduate/equiv. with advanced communication and technical skills.


• Advanced computer skills.


• Prioritize and organize work effectively.


• Exercise discretion, judgment and initiative.


• Excellent communication skills.


• Work independently.


• LMH is accredited by DNV and TJC, and as such, may require specific annual education related to specialty certifications and standards.

Licking Memorial Health Systems is an equal opportunity employer and maintains compliance with all state, federal, and local regulations.  Licking Memorial Health Systems does not discriminate against applicants because of race, color, religion, sex, sexual orientation, age, ancestry, national origin, veteran status, pregnancy, disability, marital status, or other characteristics protected by law.