Sr Administrative Assistant

Sr Administrative Assistant

Charlotte, NC

About Zachry Engineering

At Zachry Engineering Corporation (ZEC), we help deliver the engineering solutions behind some of the nation's most important power, energy, industrial, and manufacturing facilities. Our engineering teams provide full-service engineering and design capabilities.. Zachry's culture is built around meaningful work, collaboration, professional growth, and a commitment to doing the right thing for our clients and our people. 

About the Charlotte Team

The Charlotte office is one of Zachry Engineering's growing engineering hubs, supporting a diverse portfolio of power generation, utility, industrial, and infrastructure projects throughout the region. Team members work alongside experienced engineers, project managers, designers, and support professionals in a collaborative environment where every role contributes to project success. The office offers a fast-paced atmosphere, exposure to major engineering projects, and opportunities for professional development and career growth. 

Position Summary

Zachry Engineering is seeking a Junior Administrative Assistant to support our growing Charlotte engineering office. This entry-level role will provide administrative and operational support to engineering, project management, and office leadership teams.

The ideal candidate is organized, detail-oriented, customer-service focused, and enjoys working in a team environment. This position offers an excellent opportunity to learn the engineering consulting business while building valuable administrative and project support skills.

Responsibilities

• Provide administrative support to engineering and project teams
• Schedule meetings, coordinate conference rooms, and assist with visitor management
• Prepare, format, proofread, and distribute project documentation, reports, and correspondence
• Assist with maintaining project files and document control processes
• Support onboarding activities for new employees and contractors
• Coordinate office supplies, equipment, and general office needs
• Assist with travel arrangements, expense reports, and meeting logistics
• Support project managers with data entry, document tracking, and routine administrative tasks
• Maintain accurate records and ensure confidential information is handled appropriately
• Provide exceptional customer service to employees, clients, and visitors

Required Skills

• High school diploma or GED required; Associate's degree preferred
• 0-2 years of administrative, office support, customer service, or related experience
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• High attention to detail and accuracy
• Ability to prioritize multiple tasks in a fast-paced environment
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Professional, positive, and team-oriented attitude
• Ability to maintain confidentiality and handle sensitive information

Preferred Skills

• Experience supporting engineering, construction, consulting, or project-based organizations
• Experience with document management systems or project databases
• Familiarity with scheduling meetings for large teams
• Exposure to onboarding, event coordination, or office administration activities
• Associate's or Bachelor's degree in Business Administration or related field

Why Zachry Engineering

• Be part of a growing engineering organization supporting major power and industrial projects
• Collaborative and team-focused work environment
• Opportunity to work alongside experienced professionals and technical leaders
• Meaningful work that supports critical infrastructure projects across the country
• Strong opportunities for professional development and career advancement
• Competitive compensation and comprehensive benefits package