Sr. Gift Services Representative

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The University of Miami's Division of Development and Alumni Relations has an exciting opportunity for a full-time Sr. Gift Services Representative to work in Coral Gables, FL.  

The Division of Development and Alumni Relations supports and promotes the mission, purpose and priorities of the University of Miami through fundraising and engagement by building and nurturing strategic philanthropic relationships to improve and transform the lives of individuals and communities. We are committed to values central to the Division—Service, Gratitude, Trust, and Partnership—which guide our strategic thinking, decision-making, and day-to-day interaction with each other and our stakeholders.

The Sr. Gift Services Representative supports the Development team by assisting with the intake, documentation, and entry of gifts. The position is responsible for processing and posting financial transactions related to fundraising efforts accurately and promptly. This role focuses on recording and processing routine contributions, maintaining clear and consistent documentation, and ensuring donor records are kept up to date with the utmost accuracy and integrity. The Sr. Gift Services Representative will also collaborate with Gift Management and Development office staff to improve efficiency in gift processing operations and assist with various data-related projects, as needed.

CORE JOB FUNCTIONS

• Processes financial transactions related to fundraising activities of all values and types into the applicable software system.
• Posts transactions following University of Miami policies and procedures including IRS regulations, Controller’s restrictions, C.A.S.E. standards and new campaign policies.
• Manages and imports complex gift processing transactions.
• Receives all credit card transactions related to fundraising activities of all values. Contacts appropriate department/schools for rejected credit card transactions.
• Examines and verifies the accuracy of the donor’s designation of the pledge using backup documentation.
• Updates bio-demographic records during gift posting and regularly schedules updates outside of gift position.
• Inputs payroll deduction gifts with a high level of accuracy and speed.
• Reviews and updates monthly quality control reports to maintain database accuracy and data integrity.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Role and Responsibilities

• Accurately and promptly collect, input, and process gifts into the Blackbaud CRM donor database, in compliance with University of Miami gift acceptance policies, university procedures, IRS regulations, Controller's restrictions, and C.A.S.E. standards.
• Assisting with the intake and initial processing of gifts, including checks, online donations, and other contributions.
• Providing administrative support for data entry, documentation, and gift-related projects.
• Provide exceptional customer service to donors and colleagues across the division by responding to inquiries regarding contributions, receipts, and gift documentation.
• Remain flexible and responsive to changing transaction volumes, office needs, and shifting priorities to ensure gifts are processed in a timely manner.
• Ensure adherence to all relevant policies and donor agreements in managing gift funds, with accurate record-keeping for auditing purposes with oversight from the Director.
• Adheres to University and unit-level policies and procedures and safeguards University assets.
• Monitors compliance with gift management policies and procedures.
• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• High School Diploma
• Minimum 3 years of relevant experience required, including demonstrated level of customer service
• Proficiency in Blackbaud CRM or Raiser’s Edge NXT preferred with a minimum of 1 year of demonstrated success in gift processing and data entry in a high-volume fundraising operation.
• Experience with Blackbaud CRM, Raiser’s Edge, or similar fundraising databases preferred.
• Familiarity with various types of charitable donations and giving guidelines.
• Strong command of Microsoft Office 365 applications with proficiency in Microsoft Excel.
• High level of accuracy and attention to detail, with proactive execution of assigned duties.
• Excellent administrative, organizational, and project management skills.
• Strong commitment to quality work and customer service.
• Excellent communication skills.
• Ability to work well with individuals at all levels within an organization.
• Ability to work in a fast-paced environment, while maintaining accuracy and attention to detail.
• Commitment to the University’s core values.

Any relevant education, certifications and/or work experience may be considered.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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