Staff Scheduling Coordinator

Job Description

Harborview Medical Center’s Psychiatry Department has an outstanding opportunity for a Staff Scheduling Coordinator.

WORK SCHEDULE

• 40 hours per week
• Day Shift

POSITION HIGHLIGHTS

• Showcase your detail-oriented skills and problem-solving abilities.
• Influence a team and create efficiencies

PRIMARY JOB RESPONSIBILITIES

• Schedule RN’s, Patient Service Specialists, and Patient Care Techs in scheduling software (UKG Pro.)
• Record keeping including tracking minimum shift requirements for intermittent staff members, and tracking timecard exceptions
• Process shifts requests
• Answer questions from staff members re: staffing/scheduling questions
• Schedule staff members for last-minute shifts
• Practice fiscal responsibility be minimizing the use of overtime and maintaining productivity within target range

REQUIREMENTS

High school graduation or equivalent AND two years of administrative experience.

Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

DESIRED
Excellent written and oral communication skills; this role will interact with staff members and communicate regularly with the hospital staffing office
The ability to prioritize and organize tasks
Computer literacy including UKG Pro. (can be learned on the job) and Outlook (email, Teams, OneDrive)
Knowledge of Union contacts (can be acquired on the job) to ensure scheduling complies with contact language

ABOUT HARBORVIEW MEDICAL CENTER

As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine.  It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County.  It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.

Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. 

Challenge. Collaboration. Compassion.

ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

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About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.