State Use Program Administrator

Job Posting Title

Agency

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Job Type

Compensation

Job Description

As a State Use Program Administrator with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.

• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time 40-hour work weeks

• Salary up to: $89,250.00 based on education and experience

Position Responsibilities

• Manages the full lifecycle of State Use contracts, from initial product/service approval to contract execution and ongoing administration.

• Conducts detailed analysis of State Use program data to identify trends, opportunities for improvement, and areas of non-compliance.

• Prepares comprehensive reports and presentations on State Use program performance for various stakeholders.

• Assists in the preparation and distribution of State Use program documentation, including policies, procedures, and training materials.

• Develops and delivers training sessions to state agencies on State Use program requirements and best practices.

• Maintains accurate records and databases related to State Use contracts, vendors, and purchasing activity.

• Serves as a liaison between State Use vendors, state agencies, and the State Use Committee, facilitating communication and resolving issues.

• Develops and implements strategies to promote the growth and utilization of the Oklahoma State Use Program among state agencies.

• Recommends and implements process improvements for both the State Use program and Category Management support functions.

• Assists Category Managers with data entry, report generation, and basic market research for various procurement categories.

• Interprets and applies complex state and federal procurement regulations and advises internal and external stakeholders.

• Other duties as assigned

Level I                                                  

This is the basic level where employees are primarily responsible for performing novice or entry-level work in the procurement process.

Education and Experience

Requirements include:

• Bachelor’s degree in business, procurement, contract administration, or other beneficial discipline and;

• One (1) year of procurement-related or transactional experience or;

• An equivalent combination of education and experience.

• Certification as State of Oklahoma Certified Procurement Officer Level 1 or must attain certification within 90 Days

Knowledge/Skills/Abilities

Knowledge/Skills/Abilities include:

• Knowledge of the Central Purchasing Act, State Use statutes, and Central Purchasing Administrative rules.

• Knowledge of and the ability to apply procurement ethics. 

• Ability to work effectively within a team environment, participating and assisting their peers. 

• Ability to pay attention to detail.

• Organizational skills.

• Problem solving skills.

• Communication skills.

• Technical, verbal, and written communication skills.

• Microsoft office skills.

Level II                                 

This is the intermediate level where employees are primarily responsible for performing more advanced, independent work in the procurement process.

Education and Experience

Requirements include those identified in level I and:

• An additional one (1) year of related experience.

Knowledge/Skills/Abilities

Knowledge/Skills/Abilities include those identified in level I and:

• PeopleSoft Financials skills.

• Ability to communicate with Suppliers and agencies.

• Advanced Microsoft Office skills.

• Advanced written and verbal communication skills.

• Leadership skills.

• Provide Training to onboarding employees and agencies when new processes are introduced.

Physical Demands and Work Environment

This position works in a comfortable office setting with a large percentage of the workday done on a computer and telephone. 

The ability to occasionally lift paper and office supplies and to perform job duties on a computer and telephone for 6-8 hours per day is necessary. 

Occasional travel may be required.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

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