Structural Project Coordinator

JOB SUMMARY: Structural Project Coordinator will support the daily functions of all phases of a project within the Structural Engineering Department.

JOB DUTIES:

• Manage and maintain schedules, appointments and assist with project deliverables.


• Maintain databases and project spreadsheets.


• Prepare and edit correspondence, communications and presentations as needed.


• Assist with Request for proposals (RFPs)


• Assist with preparation of Project Specifications


• Communicate with Document Control group in reference to project documents.


• Maintain accurate project records.


• Provide administrative support to the Director and Deputy Director of Structural Engineering.


• Communicate with Project Management team in reference to project schedules and deliverables.


• Perform miscellaneous office administration tasks.


• Comply with Company’s Quality Control and Project Management procedures.


• Promote a positive working environment to achieve the organization’s goals.


• Perform other duties as assigned.

WORK ENVIRONMENT:

Work is performed in a Vestal Corporation office.

 PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and able to operate a computer and other office equipment.


• Must be able to move about the office to access office equipment and other office buildings within the Vestal office complex.


• This position frequently communicates with others and must be able to exchange accurate information.


• Must be able to lift up to 15 pounds at a time.

KNOWLEDGE / SKILL / ABILITY / EDUCATION / EXPERIENCE:

• At least 2 years of experience is required.

• Strong computer skills (e.g. Microsoft Office Suite).


• Excellent written and verbal communication skills.


• Strong attention to detail, facilitation, team building, collaboration, organization, and problem-solving skills.

• Requires effective time management skills, personal conduct, and change management abilities.


• Ability to effectively interact with co-workers, clients, vendors, and other business contacts.


• Must comply with Vestal Corporations’ core values for the safe and efficient operation of the business and maintain sound relationships among and with employees.