Supervisor of Recording

JOB SUMMARY

 The Supervisor of Recording is a professional role within the Recording Department in the Clerk of the Circuit Court and County Comptroller’s Office. The Supervisor of Recording supervises individual and unit assignments, delivers training to maintain compliance, mitigation risk, and ensures that processes adhere to established standards by actively monitoring workflows and addressing potential issues promptly.

The Supervisor of Recording is responsible for clearly communicating directives, emphasizing the importance of compliance with approved policies and procedures. Additionally, this role contributes to the review and maintenance of these policies, ensuring they are effective, and recommends changes to enhance operational efficiency and compliance.  In addition, this role ensures compliance with confidentiality rules and laws by accurately distinguishing between public and nonpublic records. 

The Supervisor of Recording demonstrates a thorough understanding of recording and document processing. The Supervisor plays a key role in fostering accountability and is committed to continuous improvement.  Success in this role requires strong technical and organizational expertise, a commitment to and adherence to high-quality service standards, sound judgment, and demonstrates transparency in actions and decisions. The role also involves delivering staff training, ensuring compliance with legal and procedural standards, and providing reporting and executive administrative support. The Supervisor of Recording is expected to proactively identify and resolve issues while driving innovation to ensure smooth and efficient processes. The Supervisor of Recording ensures the unit delivers quality customer services focused on listening to customer needs.

The Supervisor of Recording ensures work is accurate, neat, and completed within department performance standards. The role involves providing quantitative productivity and quality data for inclusion in employee performance evaluations while fostering a collaborative work environment that encourages teamwork and innovation.

In all interactions, the position exemplifies the Clerk and Comptroller’s core values of integrity, making a difference, and proficiency, while promoting a culture of accountability, commitment, and trustworthiness. By setting high standards for professionalism in appearance and demeanor, leaders promote respectful work and service environments that emphasize individual commitment to excellence and integrity across all functions.

The Clerk and Comptroller retains the right to change or assign other duties to this position to align with the mission, core values, and goals of the organization.

QUALIFICATIONS AND JOB REQUIREMENT CATEGORIES

The qualifications deemed necessary to be considered for this position within the Clerk and Comptroller’s office fall into the following job requirement categories: Education, Relevant and/or Direct Experiences, Certification, License, Knowledge, Skills, and Abilities.

• Job requirements are non-negotiable requirements that are needed to perform the tasks and duties of this position.


• Education categories are High School Diploma or GED, Associate’s degree, Bachelor’s degree, Master’s degree, and Doctorate.


• Certification categories considered must be relevant to the job duties of the position.


• License categories considered must be relevant to the job duties of the position.